Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Abertay Housing Association
147 Fintry Drive
Dundee
DD4 9HE
UK
Telephone: +44 1382903545
E-mail: malcolm@etsgas.co.uk
NUTS: UKM
Internet address(es)
Main address: Www.etsgas.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23903
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.dropbox.com/pri/get/ETS%20Detail.pdf?_subject_uid=478835384&w=AADjd-O0f3Lnd-i6c4A5yDGK6abxCBQXbjCVrK64QdYdWQ
Additional information can be obtained from another address:
Energy Technical Services Ltd
4 Taymouth Terrace
Carnoustie
DD7 7JW
UK
Contact person: Malcolm McIntosh
Telephone: +44 7921259548
E-mail: malcolm@etsgas.co.uk
NUTS: UKM71
Internet address(es)
Main address: https://www.dropbox.com/sh/vkdr55sskx366a4/AAD3i8l6sP-JOjINBmfancGua?dl=0
Tenders or requests to participate must be sent electronically to:
https://www.dropbox.com/sh/vkdr55sskx366a4/AAD3i8l6sP-JOjINBmfancGua?dl=0
I.4) Type of the contracting authority
Other: housing association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas Servicing and Maintenance contract.
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
Gas servicing and maintenance contract plus reactive maintenance 24 hours per day 7 days a week.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Dundee city.
II.2.4) Description of the procurement
Gas servicing and maintenance plus servicing maintenance to air source heat pumps.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
24 month extension on provision of satisfactory performance by the contractor and subject to agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The bidder must be Gas Safe registered as shall be all engineers and supervisory staff involved on the contract. They shall have qualifications to allow working on the full range of appliances and equipment found in domestic properties.
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Please refer to section 4 of the ESPD
The bidder should complete Section 4B.1.1. and section 4B.2.1 detailing last 3 years. The Association may ask the bidder to submit accounts to confirm their declaration.
4B.5.1 Employers Liability Insurance of 10 000 000 GBP required.
4B.5.2 Public Liability Insurance of 5 000 000 GBP required.
4B.5.2 Professional Indemnity Insurance of 1 000 000 GBP required.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
The contractor must have the ability to perform contracts of the scope, size and nature similar to the Works as described in the ITT contract documents.
The bidder must be able to provide a call handling facility 24 per day 7 days per week.
The bidder shall be Gas safe registered and engineers and supervisors shall be suitably qualified.
Quality Assurance schemes — The bidder should hold UKAS (or equivalent)independent compliance with BS EN ISO9001 and BS OHSAS 18001 or equivalent or have within the last 12 months successfully met the assessment requirements of a construction related scheme in membership of the Safety Schemes in Procurement (SSIP). If no certification available then specify other means of proof relating to the Quality Assurance schemes.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Gas Safe registered.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/12/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
10/01/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=519109
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref: 519109)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=519109
VI.4) Procedures for review
VI.4.1) Review body
Abertay Housing Association
147 Fintry Drive
Dundee
DD4 9HE
UK
Telephone: +44 1382903545
VI.5) Date of dispatch of this notice
15/11/2017