Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Coventry City Council
Earl Street
Coventry
CV1 5RR
UK
Contact person: Angela Kirby
E-mail: procurement.services@coventry.gov.uk
NUTS: UK
Internet address(es)
Main address: www.coventry.gov.uk
Address of the buyer profile: www.csw-jets.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Term Contracts Project Management and Property Services.
Reference number: 00004439
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Coventry City Council is seeking to enter into a set of term contracts to engage the services of suitably experienced suppliers to carry out the provision of maintenance, repair and testing relating to the following construction work types:
— General Build,
— Decorations,
— Ceilings and Partitions,
— Flooring,
— Wet Areas,
— Roofing,
— Hard Landscaping,
— Fencing,
— Structural Surveys.
The services detailed above will be required in and around the City of Coventry. Coventry City Council. will require services to be provided at Coventry City Council properties and other 3rd party properties, such as school, academies, free schools, leisure centres, commercial offices and retail units. These works will occasionally be required at Plas Dol-y-Moch (North Wales). These are term contracts which means that there is no guarantee of value or volume throughout the life of this contract (all values are estimates).
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
12 800 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
General Build
II.2.2) Additional CPV code(s)
45210000
II.2.3) Place of performance
NUTS code:
UKG
UKL12
Main site or place of performance:
Coventry.
II.2.4) Description of the procurement
General Building Works — To carry out general building items at schools, industrial units, office blocks etc.
II.2.5) Award criteria
Quality criterion: Health and Safety Risk Assessments
/ Weighting: 10
Quality criterion: Method Statement
/ Weighting: 10
Quality criterion: Response Times
/ Weighting: 7
Quality criterion: Social Value
/ Weighting: 3
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Decorations
II.2.2) Additional CPV code(s)
45210000
II.2.3) Place of performance
NUTS code:
UKG
UKL12
Main site or place of performance:
Coventry.
II.2.4) Description of the procurement
Decorations.
II.2.5) Award criteria
Quality criterion: Health and Safety Risk Assessments
/ Weighting: 7
Quality criterion: Method Statement
/ Weighting: 7
Quality criterion: Response Times
/ Weighting: 4
Quality criterion: Social Value
/ Weighting: 2
Price
/ Weighting:
80
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Ceilings and Partitions
II.2.2) Additional CPV code(s)
45420000
II.2.3) Place of performance
NUTS code:
UKG
UKL12
Main site or place of performance:
Coventry.
II.2.4) Description of the procurement
Ceilings and Partitions — Works to provide new Ceilings, Partition systems and associated fittings at schools, industrial units, office blocks etc.
II.2.5) Award criteria
Quality criterion: Health and Safety Risk Assessments
/ Weighting: 7
Quality criterion: Method Statement
/ Weighting: 7
Quality criterion: Response Times
/ Weighting: 4
Quality criterion: Social Value
/ Weighting: 2
Price
/ Weighting:
80
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Flooring
II.2.2) Additional CPV code(s)
45430000
II.2.3) Place of performance
NUTS code:
UKG
UKL12
Main site or place of performance:
Coventry.
II.2.4) Description of the procurement
Flooring.
II.2.5) Award criteria
Quality criterion: Health and Safety Risk Assessments
/ Weighting: 7
Quality criterion: Method Statement
/ Weighting: 7
Quality criterion: Response Times
/ Weighting: 4
Quality criterion: Social Value
/ Weighting: 2
Price
/ Weighting:
80
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Wet Areas
II.2.2) Additional CPV code(s)
45330000
II.2.3) Place of performance
NUTS code:
UKG
UKL12
Main site or place of performance:
Coventry.
II.2.4) Description of the procurement
Wet Areas — To carry out building/Plumbing elements to wet areas at schools, industrial units, office blocks etc.
II.2.5) Award criteria
Quality criterion: Health and Safety Risk Assessments
/ Weighting: 7
Quality criterion: Method Statement
/ Weighting: 7
Quality criterion: Response Times
/ Weighting: 4
Quality criterion: Social Value
/ Weighting: 2
Price
/ Weighting:
80
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Roofing
II.2.2) Additional CPV code(s)
45200000
II.2.3) Place of performance
NUTS code:
UKG
UKL12
Main site or place of performance:
Coventry.
II.2.4) Description of the procurement
Roofing — Works to pitched and flat roofing systems and associated flashings/fittings at schools, industrial units, office blocks etc.
II.2.5) Award criteria
Quality criterion: Health and Safety Risk Assessments
/ Weighting: 7
Quality criterion: Method Statement
/ Weighting: 7
Quality criterion: Response Times
/ Weighting: 4
Quality criterion: Social Value
/ Weighting: 2
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Hard Landscaping
II.2.2) Additional CPV code(s)
45112700
II.2.3) Place of performance
NUTS code:
UKG
UKL12
Main site or place of performance:
Coventry.
II.2.4) Description of the procurement
Hard Landscaping — Works to Hard surfaces and associated external works at schools, industrial units, office blocks etc.
II.2.5) Award criteria
Quality criterion: Health and Safety Risk Assessments
/ Weighting: 7
Quality criterion: Method Statement
/ Weighting: 7
Quality criterion: Response Times
/ Weighting: 4
Quality criterion: Social Value
/ Weighting: 2
Price
/ Weighting:
80
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Fencing
II.2.2) Additional CPV code(s)
45340000
II.2.3) Place of performance
NUTS code:
UKG
UKL12
Main site or place of performance:
Coventry.
II.2.4) Description of the procurement
Fencing — Works to provide new Fencing and associated fittings at schools, industrial units, office blocks etc.
II.2.5) Award criteria
Quality criterion: Health and Safety Risk Assessments
/ Weighting: 7
Quality criterion: Method Statement
/ Weighting: 7
Quality criterion: Response Times
/ Weighting: 4
Quality criterion: Social Value
/ Weighting: 2
Price
/ Weighting:
80
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Structural Surveys
II.2.2) Additional CPV code(s)
71251000
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Structural Surveys.
II.2.5) Award criteria
Quality criterion: Health and Safety Risk Assessments
/ Weighting: 7
Quality criterion: Method Statement
/ Weighting: 7
Quality criterion: Response Times
/ Weighting: 4
Quality criterion: Social Value
/ Weighting: 2
Price
/ Weighting:
80
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 086-167209
Section V: Award of contract
Lot No: 1
Title: General Build
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Decorations
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/09/2017
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
CLC Contractors Ltd
Walsall
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Hardyman Group Ltd
Solihull
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Ceilings and Partitions
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/09/2017
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Horbury Building Systems Ltd
Rotherham
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Interior and Facilities Contracts Ltd
Droitwich Spa
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: Flooring
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 5
Contract No: 5
Title: Wet Areas
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/09/2017
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Arden Construction Ltd
Alcester
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
CLC Contractors Ltd
Walsall
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Jumbo Build Ltd
Coventry
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 800 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: 6
Title: Roofing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/09/2017
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
FSG Property Services Ltd
Milton Keynes
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
M And J Group (Construction and Roofing) Ltd
Bedford
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Russell Trew Ltd
Birmingham
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: 7
Title: Hard Landscaping
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/09/2017
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
JJ Gilleran Ltd
Coventry
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
R J Hartwell Ltd
Alcester
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 8
Contract No: 8
Title: Fencing
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 9
Contract No: 9
Title: Structural Surveying
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/09/2017
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Gleeds Building Surveying Limited
Nottingham
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 80 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Coventry City Council will be using its eTendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. the web address for CSW-JETS is www.csw-jets.co.uk
Registration and use of CSW-JETS is free. All correspondence or clarifications relating to this procurement must be via the CSW-JETS correspondence function. If you are having trouble registering with CSW-JETS please email us at procurement.services@coventry.gov.uk
The term contracts offer no guarantee of value or volume throughout the life of this contract and all values are estimates.
VI.4) Procedures for review
VI.4.1) Review body
Coventry City Council
Earl St
Coventry
CV1 5RR
UK
Internet address(es)
URL: www.coventry.gov.uk
VI.4.2) Body responsible for mediation procedures
Coventry City Council
Earl St
Coventry
CV1 5RR
UK
Internet address(es)
URL: www.coventry.gov.uk
VI.5) Date of dispatch of this notice
16/11/2017