Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West Mercia Energy (A Local Authority Joint Committee of Shropshire Council, Worcestershire County Council, Telford and Wrekin Council and Herefordshire Council)
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
UK
Contact person: Procurement
Telephone: +44 1743252993
E-mail: procurement@shropshire.gov.uk
Fax: +44 1743253910
NUTS: UK
Internet address(es)
Main address: www.shropshire.gov.uk
I.1) Name and addresses
West Mercia Energy (A Local Authority Joint Committee of Shropshire Council, Worcestershire County Council, Telford & Wrekin Council and Herefordshire Council).
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
UK
E-mail: procurement@shropshire.gov.uk
NUTS: UK
Internet address(es)
Main address: www.shropshire.gov.uk
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Petroleum-products%2C-fuel%2C-electricity-and-other-sources-of-energy./9E7542UG3R
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.delta-esourcing.com/tenders/UK-title/9E7542UG3R
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://www.delta-esourcing.com/tenders/UK-title/9E7542UG3R
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WME 006 — A Framework Agreement for the Supply of Fixed Term, Fixed Price Natural Gas and Fixed Term, Fixed Price Electricity for Non Half Hourly, Half Hourly Metered and Certified Unmetered Supplies.
Reference number: WME 006
II.1.2) Main CPV code
09000000
II.1.3) Type of contract
Services
II.1.4) Short description
A framework agreement for the supply of fixed term, fixed priced natural gas, and fixed term, fixed priced electricity to the customers of West Mercia Energy (WME) in its constituent authorities' areas of Shropshire, Herefordshire, Telford & Wrekin and Worcestershire together with other customers of West Mercia Energy (current and potential) as identified below
The framework will be awarded in 2 possible lots that are as follows:
Lot 1: Fixed term, fixed price procurement of gas supplies
Lot 2: Fixed term, fixed price procurement of electricity for Non-Half Hourly and Half Hourly metered and Certified Unmetered supplies
Suppliers may tender for one or both of the lots.
WME are seeking to appoint a maximum of four suppliers onto each Lot. The framework agreement will commence on 1st February 2018 for a period up to 31st January 2020. (with the option of two 1-year extensions).
II.1.5) Estimated total value
Value excluding VAT:
20 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Gas
II.2.2) Additional CPV code(s)
09123000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
A framework agreement for the supply of fixed term, fixed priced natural gas, and fixed term, fixed priced electricity to the customers of West Mercia Energy (WME) in its constituent authorities' areas of Shropshire, Herefordshire, Telford & Wrekin and Worcestershire together with other customers of West Mercia Energy (current and potential) as identified below:
https://www.gov.uk/find-your-local-council (Local Authorities)
https://www.education.gov.uk/edubase/home.xhtml (education establishments)
http://www.schoolswebdirectory.co.uk/index.php (education establishments)
http://www.ukschoolsdirectory.net/ (education establishments)
http://www.universitiesuk.ac.uk/about/Pages/member-institutions.aspx (universities)
https://www.police.uk/?view=force_sites#force_sites (police)
http://www.scotland.police.uk/your-community/ (police)
http://www.fireservice.co.uk/information/ukfrs. (fire service)
https://www.dft.gov.uk/mca/mcga07-home.htm (coast guard)
https://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx (nhs)
http://www.scot.nhs.uk/organisations/ (nhs)
https://www.wales.nhs.uk/nhswalesaboutus/structure (nhs)
http://www.scottishambulance.com/Theservice/Default.aspx (ambulance services)
https://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_index.aspx (charities)
http://www.oscr.org.uk/ (charities)
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
The framework will be awarded in 2 possible lots that are as follows:
Lot 1: Fixed term, fixed price procurement of gas supplies
Lot 2: Fixed term, fixed price procurement of electricity for Non-Half Hourly and Half Hourly metered and Certified Unmetered supplies
Suppliers may tender for one or both of the lots.
WME are seeking to appoint a maximum of four suppliers onto each Lot. The framework agreement will commence on 1st February 2018 for a period up to 31st January 2020. (with the option of two 1-year extensions).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Potentially 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Electricity
II.2.2) Additional CPV code(s)
09310000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
A framework agreement for the supply of fixed term, fixed priced natural gas, and fixed term, fixed priced electricity to the customers of West Mercia Energy (WME) in its constituent authorities' areas of Shropshire, Herefordshire, Telford & Wrekin and Worcestershire together with other customers of West Mercia Energy (current and potential) as identified below:
https://www.gov.uk/find-your-local-council (Local Authorities)
https://www.education.gov.uk/edubase/home.xhtml (education establishments)
http://www.schoolswebdirectory.co.uk/index.php (education establishments)
http://www.ukschoolsdirectory.net/ (education establishments)
http://www.universitiesuk.ac.uk/about/Pages/member-institutions.aspx (universities)
https://www.police.uk/?view=force_sites#force_sites (police)
http://www.scotland.police.uk/your-community/ (police)
http://www.fireservice.co.uk/information/ukfrs. (fire service)
https://www.dft.gov.uk/mca/mcga07-home.htm (coast guard)
https://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx (nhs)
http://www.scot.nhs.uk/organisations/ (nhs)
https://www.wales.nhs.uk/nhswalesaboutus/structure (nhs)
http://www.scottishambulance.com/Theservice/Default.aspx (ambulance services)
https://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_index.aspx (charities)
http://www.oscr.org.uk/ (charities)
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
The framework will be awarded in 2 possible lots that are as follows:
Lot 1: Fixed term, fixed price procurement of gas supplies
Lot 2: Fixed term, fixed price procurement of electricity for Non-Half Hourly and Half Hourly metered and Certified Unmetered supplies
Suppliers may tender for one or both of the lots.
WME are seeking to appoint a maximum of four suppliers onto each Lot. The framework agreement will commence on 1st February 2018 for a period up to 31st January 2020. (with the option of two 1-year extensions).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Potentially 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See tender documentation.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
See tender documentation.
Minimum level(s) of standards required:
See tender documentation.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
See tender documentation.
Minimum level(s) of standards required:
See tender documentation.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/12/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/12/2017
Local time: 12:00
Place:
Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
4 years.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
West Mercia Energy (WME) is a Local Authority owned organisation. The Member Authorities are Shropshire Council, Herefordshire Council, Telford & Wrekin Council and Worcestershire County Council. WME is established as a Joint Committee under s.101 of the Local Government Act.
WME offers a co-ordinated approach to energy procurement and operates contracts on behalf of its four Member Authorities and a number of other Local Authorities and outside public bodies.
Current electricity volumes are approximately 460 GWh and WME handle some 5,000 electricity supplies. Current gas volumes are approximately 18 million therms and WME handle some 2,700 gas supplies.
The letting of energy supplier contracts by WME is subject to the EU Procurement Directive and UK Public Contracts Regulations 2015 (the ‘regulations’) as WME is deemed to be a ‘Contracting Authority’ further to the Regulations.
WME currently operate flexible contracts for our customers for both gas and electricity. We also have requirements from existing customers and potential new customers for fixed term, fixed price contracts, and whilst our preference would be to meet the requirements of these customers through our existing flexible contracts, there are occasions when this is not possible and fixed term, fixed price contracts are required. That is the purpose of this framework.
Typical meter points include, but are not limited to, Educational Establishments, schools, academies, colleges, Police and Fire Stations, Civic Centres, Housing Portfolios and Leisure Centres.
On this basis it is difficult to forecast volume requirements, but based on recent experience we estimate potential volumes requirements for both gas and electricity to be approximately 10 % of existing volumes (shown above) in addition to the potential for new customers. It must be noted that all call-off opportunities will be let competitively between those on the Framework and therefore inclusion on the Framework is no guarantee of business.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Petroleum-products%2C-fuel%2C-electricity-and-other-sources-of-energy./9E7542UG3R
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/9E7542UG3R
GO Reference: GO-20171117-PRO-11410637.
VI.4) Procedures for review
VI.4.1) Review body
West Mercia Energy (Shropshire Council)
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
UK
Telephone: +44 1743252993
E-mail: procurement@shropshire.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
UK
Telephone: +44 1743252993
VI.5) Date of dispatch of this notice
17/11/2017