Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Liverpool John Moores University
4th Floor Kingsway House, Hatton Garden
Liverpool
L3 2AJ
UK
Contact person: Kathryn Houghton
E-mail: k.l.houghton@ljmu.ac.uk
NUTS: UKD72
Internet address(es)
Main address: www.ljmu.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/ljmu
I.4) Type of the contracting authority
Other: higher education
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Agreement for a Grants and Projects Tool.
Reference number: LJMU 17/10
II.1.2) Main CPV code
48190000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Liverpool John Moores University (LJMU) was seeking to appoint a supplier of suppliers of a Grants and Projects Management Solution / Tool which can integrate with existing University systems, The system will improve the proposal to awards process and support increased capacity and quality of both research and commercial project applications in line with the University's strategic targets.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
248 286.17
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48100000
II.2.3) Place of performance
NUTS code:
UKD72
Main site or place of performance:
Liverpool.
II.2.4) Description of the procurement
Liverpool John Moores University (LJMU) was seeking to appoint a supplier or suppliers of a Grant and Projects Management solution / tool which can integrate with existing University systems. As a modern civic University, LJMU applies for and receives millions of pounds and research and commercial funding every year from a wide range of funders, making it essential that the University has an efficient and effective mechanism for managing the process of grants / project management and approval of research and commercial projects. It is also crucial that the data relating to applications and awards is recorded accurately. An integrated system will improve the quality of the data feeding into management information and external reports. Management and administration of the research and commercial (enterprise) grants process is the responsibility of Research and Innovation Services (RIS) in conjunction with Finance, Legal and Governance and Faculty staff.. This process is generally robust, however it is currently complex and requires improvements in tracking progress of bids, approvals, reporting and oversight if it is to be made more efficient. This in turn will allow Research and Innovation staff to more effectively use their expertise to support a core aim of the University; embedding Research, Scholarship and Knowledge transfer. As the primary means of administering, and through electronic workflows authorising and recording submission of research and commercial projects, the system will be business critical. LJMU therefore wished to enter into a partnership with a provider that can guarantee full support during integration and implementation, appropriate Service Level Agreement and technical support: and an on going commitment to maintaining and improving the system's functionality.
II.2.5) Award criteria
Quality criterion: Functionality / Technical
/ Weighting: 45
Quality criterion: Project Implementation Approach
/ Weighting: 15
Quality criterion: Non Functional Requirements
/ Weighting: 15
Price
/ Weighting:
25
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 096-189315
Section V: Award of contract
Contract No: LJMU 17/10
Title: Agreement for a Grants and Project Tool
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/11/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Unit 4 Business Software Limited
Riverside House, Normandy Road
Swansea
SA1 2JA
UK
E-mail: salesadmin.uk@unit4.com
NUTS: UKL18
Internet address(es)
URL: www.unit4software.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 248 286.17
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The winning bidder provided an on premise solution. The award value placed on this OJEU notice is for the initial 5 year contract terms, there is the option to extend for a further 2 years. In the event the contract is extended to years 6 and 7, the pricing will be in line with UK RPI. Therefore years 6 and 7 will cost approx. 100 000 GBP in addition to the year 1 — 5 costs placed on this notice.
VI.4) Procedures for review
VI.4.1) Review body
VI.4.2) Body responsible for mediation procedures
VI.5) Date of dispatch of this notice
21/11/2017