Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Colleges Northern Ireland
39A Stockmans Way
Belfast
BT9 7ET
UK
Contact person: ict.cpdfinance-ni.gov.uk
E-mail: ict.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dept for the Economy Northern Ireland Further Education Colleges — Learner Management System.
II.1.2) Main CPV code
48517000
II.1.3) Type of contract
Services
II.1.4) Short description
The 6 Northern Ireland Further Education Colleges require a system for learner records management, incorporating timetabling and reporting. A single multi-tenanted solution is required, that ensures each College has access to only their own data with appropriately customised systems, processes and reporting. Fundamentally, the learner management system is required to: Fit naturally with the day-to-day operations of curriculum delivery; Cover all aspects of learner records; Provide a wide range of management information for use at all levels of management within the College and meeting both in-year and strategic information needs; Provide a wide range of functions, spanning the process of curriculum / learner management to support the day-to-day work of academic and administrative staff; and Share data with other systems via data interface or import/export functions.
II.1.5) Estimated total value
Value excluding VAT:
10 800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48517000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
The 6 Northern Ireland Further Education Colleges require a system for learner records management, incorporating timetabling and reporting. A single multi-tenanted solution is required, that ensures each College has access to only their own data with appropriately customised systems, processes and reporting. Fundamentally, the learner management system is required to: Fit naturally with the day-to-day operations of curriculum delivery; Cover all aspects of learner records; Provide a wide range of management information for use at all levels of management within the College and meeting both in-year and strategic information needs; Provide a wide range of functions, spanning the process of curriculum / learner management to support the day-to-day work of academic and administrative staff; and Share data with other systems via data interface or import/export functions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Scored Qualitative Criteria
/ Weighting: 60
Cost criterion: Scored Quantitative Criterion
/ Weighting: 40
II.2.6) Estimated value
Value excluding VAT:
10 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period is 5 years, there are 2 optional extension periods of 2 years each. Prior to the expiry of the second 2 year extension period, Colleges NI will assess whether the system is sustainable, still fit for purpose and meets the organisation's needs. Subject to this approval and obtaining the additional budget, Colleges NI may wish to extend the Support and Maintenance of the system on an annual basis.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Tenderers must evidence that they hold ISO27001:2015 certification. Tenderers must provide a copy certificate showing the awarding body and certification number.
Minimum level(s) of standards required:
Tenderers must demonstrate their experience in the last 3 years, using 1 example, of the successful provision of a solution and services similar to the requirements of this specification, which included multiple Colleges (2 or more) and included the full FE and HE Curriculum in addition to Apprenticeships and the provision of funding reports to the appropriate funding body. Contractors must provide detailed responses in terms of contracts or projects delivered including but not limited to: — Contract(s) start and end dates. — Organisation name. — Number of sites.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the Terms and Conditions of Contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/12/2017
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
22/03/2018
IV.2.7) Conditions for opening of tenders
Date:
22/12/2017
Local time: 15:30
Place:
Central Procurement Directorate, 303 Airport Road West, BT3 9ED.
Information about authorised persons and opening procedure:
Only CPD Procurement staff with access to the tender profile on eTendersNI.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
The figure indicated in II.1.5 represents the upper limit of an estimated contract value which ranges from (7 200 000 GBP to 10 800 000 GBP). This range. reflects the potential scale of the contract and takes into account such changes to the scope and/or scale which may result from future operational requirements. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid for this competition. In addition, neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. Contract Monitoring. The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice Satisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the Notice. This contract will not be awarded in Lots as a single supplier is required.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures.
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision.
VI.5) Date of dispatch of this notice
20/11/2017