Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Weslo Housing Management Ltd
66 North Bridge Street
Bathgate
EH48 4PP
UK
Contact person: Donna Hnderson
Telephone: +44 1506634060
E-mail: donna.henderson@weslohm.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.weslo-housing.org/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19402
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance and Related Services.
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contract is for the provision of general insurance and related services, including claims handling, loss control services, engineering inspections and general programme maintenance and advice as required by WHM, commencing 1.4.2018. Bids are invited from suitably qualified insurance/brokers and direct providers for the entire scope of services. The procurement will follow the 2-stage Restricted Procedure with a pre-qualifying stage based on ESPD and bidders will be selected on the basis of their capability, capacity and experience to perform the contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66512100
66513100
66513200
66514110
66515000
66515100
66515200
66515300
66515400
66516000
66515410
II.2.3) Place of performance
NUTS code:
UKM78
Main site or place of performance:
Offices and Properties of Weslo Housing Management.
II.2.4) Description of the procurement
The scope of the Contract includes insurance cover, brokerage services, related advice, claims management and loss control services for property, legal liabilities, engineering insurance and inspection and other general (non-life) insurances as required by WHM for a period of 3 years (or periods of insurance) commencing 1.4.2018, with the option to extend by up to a further 2 x single years at WHM's discretion. Bidders are required to bid for the entire scope of services. Bids are invited from suitably qualified and experienced insurance brokers and/or direct insurers.
The Contract will follow the 2-stage Restricted Procedure with bidders being selected on the basis of the responses contained in the ESPD. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. ESPD must be completed in full with all relevant information supplied.
The Contract will be awarded on the basis of Most Economically Advantageous Tender (MEAT), with specific evaluation criteria detailed within the ITT and contract documents provide at stage 2.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60 %
Cost criterion: Price
/ Weighting: 40 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
It is expected that the contract will last for 3 years to the 31.3.2021, with the possibility of a further 2 single years extensions through to 31.3.2023. The extension of the contract will be at the discretion of WHM.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
As outlined in the Project Particulars and ESPD Guidance requirements for Insurance Services.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As outlined in the Project Particulars and ESPD Guidance requirements for Insurance Services attached to this notice.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As outlined in the Project Particulars and ESPD Guidance requirements for Insurance Services attached to this notice.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As outlined in the Project Particulars and ESPD Guidance requirements for Insurance Services attached to this notice.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
For insurance services, insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the UK Prudential Regulation Authority, the UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area. Insurance Brokers registered with and regulated by the Financial Conduct Authority, or equivalent in another member state of the European Economic Area.
III.2.2) Contract performance conditions
KPI's will be outlined and provided with the ITT and Quality documents, 2nd stage of the process.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/12/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
28/12/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Oct/Nov 2020 (if 3 years in term) or Oct/Nov 2022 (if 5 years in term).
VI.3) Additional information
Please ensure that you comprehensively read and follow the specific instructions provided in the attached Project Particulars and ESPD Guidance Requirements document. Failure to provide the required details may result in removal from the procurement process.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=519090
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Details will be outlined at stage 2 of this process.
(SC Ref: 519090).
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=519090
VI.4) Procedures for review
VI.4.1) Review body
Weslo Housing Management Ltd
66 North Bridge Street
Bathgate
EH48 4PP
UK
Telephone: +44 1506634060
Internet address(es)
URL: http://www.weslo-housing.org/
VI.5) Date of dispatch of this notice
21/11/2017