Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Warwick District Council
Riverside House, Milverton Hill
Royal Leamington Spa
CV32 5HZ
UK
Contact person: John Roberts
Telephone: +44 1926456201
E-mail: john.roberts@warwickdc.gov.uk
NUTS: UKG13
Internet address(es)
Main address: http://www.warwickdc.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/csw-jets/aspx/Home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WDC — Supply of Ballot Papers, Postal Voting Packs and Poll Cards for Elections.
Reference number: 00004115
II.1.2) Main CPV code
22000000
II.1.3) Type of contract
Services
II.1.4) Short description
Warwick District Council tendered for an agreement for 3 years with an option to extend for up to 24 months for the election printing materials as follows:
— Ballot papers and Corresponding Numbers Lists,
— Postal vote ballot packs,
— Poll cards (all types including void properties),
— Large print ballot papers,
— Canvass HEFs,
— Weekly ITRs and HEFs,
— Annual HNLs,
— Annual Postal Vote PI Refresh.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
800 434.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
22100000
22450000
22458000
22900000
79810000
79820000
79821000
79824000
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
Warwick District.
II.2.4) Description of the procurement
Tenders were invited for the supply of Ballot Papers, Postal Voting Packs and Poll Cards for the WDC Elections service. The procurement process used was open and compliant with the EU Public Procurement Directive 2015 regulations.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 047-085872
Section V: Award of contract
Contract No: CE55OJ101
Title: WDC — Supply of Ballot Papers, Postal Voting Packs and Poll Cards for Elections
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/09/2017
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Electoral Reform Services Ltd
The Election Centre, 33 Clarendon Road
London
N8 0NW
UK
NUTS: UKI43
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 800 434.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The electorate for Warwick District is in a process of growth and suppliers should be aware that over the length of this contract it could increase by an estimated 3 000. It is also anticipated that during this time there would beat least 3 Neighbourhood Plan Referendums and based on averages at least 1 contested by election. It should be noted that the Cabinet Office are currently reviewing the requirements for the electoral canvas with a view to a revised procedure being in force for 2019.
VI.4) Procedures for review
VI.4.1) Review body
Warwick District Council
Riverside House, Milverton Hill
Royal Leamington Spa
CV32 5HZ
UK
Telephone: +44 1926456218
E-mail: procurement@warwickdc.gov.uk
Internet address(es)
URL: http://www.warwickdc.gov.uk
VI.4.2) Body responsible for mediation procedures
CMT, Warwick District Council
Riverside House, Milverton Hill
Royal Leamington Spa
CV32 5HZ
UK
Telephone: +44 1926456201
E-mail: procurement@warwickdc.gov.uk
Internet address(es)
URL: http://www.warwickdc.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Warwick District Council
Riverside House, Milverton Hill
Royal Leamington Spa
CV32 5HZ
UK
Telephone: +44 1926456201
E-mail: procurement@warwickdc.gov.uk
Internet address(es)
URL: www.warwickdc.gov.uk
VI.5) Date of dispatch of this notice
21/11/2017