Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Gedling Borough Council
Civic Centre, Arnot Hill Park, Arnold
Nottingham
NG5 6LU
UK
Contact person: Ms Sara Oleksiw
Telephone: +44 1159013869
E-mail: Sara.Oleksiw@gedling.gov.uk
NUTS: UKF14
Internet address(es)
Main address: http://www.gedling.gov.uk
Address of the buyer profile: http://www.gedling.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the provision of support and maintenance for the Council's existing Planning, Environmental health and other services software (‘Idox’) for a period of 5 years.
Reference number: DN309974
II.1.2) Main CPV code
72261000
II.1.3) Type of contract
Services
II.1.4) Short description
Contract for the provision of support and maintenance for the Council's existing Planning, Environmental health and other services software (‘Idox’) for a period of 5 years.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
270 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72267100
II.2.3) Place of performance
NUTS code:
UKF14
II.2.4) Description of the procurement
The Council has a licence in perpetuity to use Idox Software — a package of modules for planning, planning enforcement, environmental health, licencing and asset management requirements. These licences were procured in 2002 under a framework agreement applicable at that time.. A five year contract has been awarded for the provision of support and maintenance of the Council's existing Idox Software.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The contract has the option to renew for further extensions by mutual agreement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: protection of exclusive rights, including intellectual property rights
Explanation
The Council has the right to use the Idox Software licences in perpetuity under a previous procurement exercise. The Council has been using that software/modules since September 2009 following a competitive tender under a framework agreement in place at the time. Following review, the Council wishes to continue to use this software has it has concluded that it does not have the finances available to invest in a completely new software solution that has significant strategic use across the organisation. The Council therefore need to ensure that the current software is supported and maintained to allow for efficient use of the software and develop modern working practices. Idox Software Limited own the intellectual property for the licences used by the Council and they are the only provider who can support and maintain those licences.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Title: Contract for the provision of support and maintenance services for the Council's existing Idox software licences.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/11/2017
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Idox Software Limited
02933889
2nd Floor, 1310 Waterside, Arlington Business Park
Theale
RG7 4SA
UK
NUTS: UKF14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 270 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
22/11/2017