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Contract Award Notice

Contract for the provision of support and maintenance for the Council's existing Planning, Environme

  • First published: 23 November 2017
  • Last modified: 23 November 2017
  • Record interest

     

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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
Published by:
Gedling Borough Council
Authority ID:
AA30702
Publication date:
23 November 2017
Deadline date:
-
Notice type:
Contract Award Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The Council has a licence in perpetuity to use Idox Software — a package of modules for planning, planning enforcement, environmental health, licencing and asset management requirements. These licences were procured in 2002 under a framework agreement applicable at that time.. A five year contract has been awarded for the provision of support and maintenance of the Council's existing Idox Software.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1) Name and addresses

Gedling Borough Council

Civic Centre, Arnot Hill Park, Arnold

Nottingham

NG5 6LU

UK

Contact person: Ms Sara Oleksiw

Telephone: +44 1159013869

E-mail: Sara.Oleksiw@gedling.gov.uk

NUTS: UKF14

Internet address(es)

Main address: http://www.gedling.gov.uk

Address of the buyer profile: http://www.gedling.gov.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Contract for the provision of support and maintenance for the Council's existing Planning, Environmental health and other services software (‘Idox’) for a period of 5 years.

Reference number: DN309974

II.1.2) Main CPV code

72261000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Contract for the provision of support and maintenance for the Council's existing Planning, Environmental health and other services software (‘Idox’) for a period of 5 years.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 270 000.00  GBP

II.2) Description

II.2.2) Additional CPV code(s)

72267100

II.2.3) Place of performance

NUTS code:

UKF14

II.2.4) Description of the procurement

The Council has a licence in perpetuity to use Idox Software — a package of modules for planning, planning enforcement, environmental health, licencing and asset management requirements. These licences were procured in 2002 under a framework agreement applicable at that time.. A five year contract has been awarded for the provision of support and maintenance of the Council's existing Idox Software.

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

The contract has the option to renew for further extensions by mutual agreement.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition

Justification for selected award procedure:

The works, supplies or services can be provided only by a particular economic operator for the following reason: protection of exclusive rights, including intellectual property rights

Explanation

The Council has the right to use the Idox Software licences in perpetuity under a previous procurement exercise. The Council has been using that software/modules since September 2009 following a competitive tender under a framework agreement in place at the time. Following review, the Council wishes to continue to use this software has it has concluded that it does not have the finances available to invest in a completely new software solution that has significant strategic use across the organisation. The Council therefore need to ensure that the current software is supported and maintained to allow for efficient use of the software and develop modern working practices. Idox Software Limited own the intellectual property for the licences used by the Council and they are the only provider who can support and maintain those licences.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section V: Award of contract

Title: Contract for the provision of support and maintenance services for the Council's existing Idox software licences.

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

20/11/2017

V.2.2) Information about tenders

Number of tenders received: 1

Number of tenders received from SMEs: 0

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 0

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Idox Software Limited

02933889

2nd Floor, 1310 Waterside, Arlington Business Park

Theale

RG7 4SA

UK

NUTS: UKF14

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 270 000.00  GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

N/A

N/A

UK

VI.5) Date of dispatch of this notice

22/11/2017

Coding

Commodity categories

ID Title Parent category
72267100 Maintenance of information technology software Software maintenance and repair services
72261000 Software support services Software-related services

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
Sara.Oleksiw@gedling.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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