Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bedford Free School & Elstow Primary School
Cauldwell Street
Bedford
MK42 9AD
UK
Contact person: Lucy Taylor
Telephone: +44 1234332299
E-mail: lyaylor@bedfordfreeschool.co.uk
NUTS: UKH24
Internet address(es)
Main address: www.rmandcconsultants.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from another address:
RM&C Consultants Limited
Suite 3, Corner House Offices High Street
Cranbrook
TN17 3HE
UK
Contact person: Mike Pooleman
Telephone: +44 1580715531
E-mail: mike.pooleman@rmancconsultants.co.uk
NUTS: UKJ4
Internet address(es)
Main address: www.rmandcconsultants.co.uk
Tenders or requests to participate must be sent to the following address:
RM&C Consultants Limited
Suite 3, Corner House Offices High Street
Cranbrook
TN17 3HE
UK
Contact person: Mike Pooleman
Telephone: +44 1580715531
E-mail: mike.pooleman@rmancconsultants.co.uk
NUTS: UKJ4
Internet address(es)
Main address: www.rmandcconsultants.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Bedford Free School and Elstow Primary School Catering Tender.
Reference number: RM&C/2018/BFS/598
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Elstow Primary School and Bedford Free School have chosen to work with one another as they share the same beliefs and values, and are passionate about the power of the schools to transform lives. Whilst confident in their practice, they are reflective and humble, recognising that they must always do better for their children. They also believe that key to achieving this is looking after their staff, children and families too.
Current arrangements — Caterlink via the local authority have the Elstow Primary School contract and ABM have the Bedford Free School contract.
This is being tendered as 1 lot.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
15894210
II.2.3) Place of performance
NUTS code:
UKH24
Main site or place of performance:
Bedford Free School and Elstow Primary School.
II.2.4) Description of the procurement
Work with the schools to pursue inventive new ideas for the delivery of quality meals. Students must be able to feel the offer is value for money together with food being well balanced, fresh and nutritional. The Trust place huge importance to providing their students and staff with healthy, nutritious food. The offer should include all styles of menu including a wide range of vegetarian and international dishes.
To ensure the continued commitment to healthy eating, vegetarian cuisine, fair trade and local sourcing. This must include the quality, variety, presentation and merchandising of the food and continued support of the existing catering team.
Maintain and develop the ‘restaurant culture’ in the schools ensuring that students eat a range of different foods, making healthy and informed choices, eating as a social activity, open to trying new foods etc. To work with the schools to provide an environment to support the change.
At Bedford Free School, provide an all day service to staff, parents/guardians and visitors; hot and cold drinks and snacks available to purchase.
Provide high quality, reasonably priced catering for parent events and meetings held on site, as required.
Provide as and when and by event a Hospitality Proposal and Price for both external hirers and internal events at the schools.
To enter into an agreement that rewards the Contractor for continual improvements in their financial and operational performance as well as passing on any financial benefits to the Trust over and above any agreed guarantees.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Initial 3 year fixed price contract with the option to extend for a further 2 years subject to satisfactory performance — 5 year total.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
- Accelerated procedure
Justification:
The schools need to have a contract awarded by 5.3.2018 and allowing for the ten day alcatel period we need to shorten the 30 day SQ stage by 2 days.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/12/2017
Local time: 13:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
10/01/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=204332
(MT Ref: 204332).
VI.4) Procedures for review
VI.4.1) Review body
RM&C Consultants Limited
Suite 3, Corner House Offices, High Street
Cranbrook
TN17 3HE
UK
Telephone: +44 1580715531
Internet address(es)
URL: www.rmandcconsultants.co.uk
VI.5) Date of dispatch of this notice
22/11/2017