Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
UK
Contact person: John Gray
Telephone: +44 1750724444
E-mail: jgray@sbha.org.uk
Fax: +44 1750724445
NUTS: UKM91
Internet address(es)
Main address: http://www.sbha.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11442
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Scottish Borders Housing Association Provision of Grounds Maintenance Service.
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of grounds maintenance services on land owned by SBHA across the Scottish Borders.
II.1.5) Estimated total value
Value excluding VAT:
1 750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
The provision of a grounds maintenance service for a housing association with 5 640 properties covering the Scottish Borders.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
1 750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
At the discretion of SBHA the Contract may be extended on two occasions. Each extension period being of a maximum of twelve (12) months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Additional services not forming part of this contract could include garden maintenance and clearance of gardens of empty properties, tree works, redesign and planting of ornamental beds and lifting of all or some grass cuttings.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please note that the ESPD will be evaluated on the basis of pass / fail.
Please refer to these statements when completing section 4B of the ESPD (Scotland).
Statement for 4B1.1 Bidders will be required to have an average yearly turnover of a minimum of 350 000 GBP in the business area covered by the contract for the last 3 years.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.
Statement for 4B.5.1-3.
It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below.
Employer's (Compulsory) Liability Insurance = 5 000 000 GBP
Public Liability Insurance = 5 000 000 GBP
Professional Indemnity Insurance = 1 000 000 GBP.
Minimum level(s) of standards required:
Statement for 4B.4 — it is a requirement of this contract that Tenderers should have a credit rating of 51 or above. This will be tested by an Experian credit check undertaken by SBHA.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
Statement for 4.C.6: Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:
BALI membership
Note: Suppliers must be able to evidence service providers hold British Association of Landscape Industries (BALI) accreditation/membership or equivalent or can evidence being in the process of arranging accreditation/membership by contract award.
Statement for 4D.1a: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
Statement for 4D.1b:The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
Statement for 4D.2: The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/01/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
05/01/2018
Local time: 13:00
Place:
SBHA Head Office, Selkirk.
Information about authorised persons and opening procedure:
A Tender Opening Board of 3 members of SBHA staff who are not involved in the evaluation of the tenders.
Tenders will be checked for completeness and qualifying tenders passed to the relevant evaluation teams.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
SBHA is committed to providing high-quality public services that are delivered by well managed and motivated staff. As such it has adopted fair work practices and expects contractors to take a similarly positive approach to fair work practices.
Tenders will be evaluated as follows: ESPD on a pass/fail basis. 40 % Price. 60 % Quality. The Quality element will be evaluated as follows: Service Delivery 50 %, Management 25 %, Mobilisation and Contract Delivery 25 %. Individual questions are weighted and this weighting is provided in the Tender Documentation.
A Bidders Conference is planned for the first week of December 2017. This will provide Tenderers an opportunity to visit an SBHA site, meet key staff and get a overview of the specification.
Tender Documents comprise: Contract Notice, ESPD, Instructions to Tenderers, Contract Conditions, Specification and Response Document.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=519984
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
SBHA is committed to maximising Community Benefits from its procurement activities. Under this procurement, the contractor will be required to support the association's economic and social regeneration objectives. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations
(SC Ref:519984)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=519984
VI.4) Procedures for review
VI.4.1) Review body
Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
UK
Telephone: +44 1750724444
Fax: +44 1750724445
Internet address(es)
URL: http://www.sbha.org.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
14 days of written notification.
VI.4.4) Service from which information about the review procedure may be obtained
Scottish Borders Housing Association
South Bridge House Whinfield Road
Selkirk
TD7 5DT
UK
VI.5) Date of dispatch of this notice
23/11/2017