Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, 7 Millbank
London
SW1P 3JA
UK
Contact person: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Telephone: +44 2072191600
E-mail: ppcs@parliament.uk
Fax: +44 2072191600
NUTS: UKI
Internet address(es)
Main address: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home
I.4) Type of the contracting authority
Other: Parliament UK
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
FWK1112-AV Digitisation.
Reference number: FWK1112
II.1.2) Main CPV code
92512000
II.1.3) Type of contract
Services
II.1.4) Short description
The Parliamentary audio and video archive provides a unique record of the proceedings of both Houses of Parliament and of a wide selection of committee meetings. The archive is the only complete collection of this material. The scope of this tender covers the bulk of the video collection, held on approximately 49 000 tapes of the Beta family amounting to approximately 90 000 hours in duration.
The Authority requires a Contractor to develop a digitisation plan for this material, as well as storing the collection in a secure, climate controlled facility.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 000 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The Parliamentary audio and video archive provides a unique record of the proceedings of both Houses of Parliament and of a wide selection of committee meetings. The archive is the only complete collection of this material. The scope of this tender covers the bulk of the video collection, held on approximately 49 000 tapes of the Beta family amounting to approximately 90 000 hours in duration.
The Authority requires a Contractor to develop a digitisation plan for this material, as well as storing the collection in a secure, climate controlled facility.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Cost criterion: Price
/ Weighting: 70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 149-308704
Section V: Award of contract
Contract No: FWK1112
Title: Provision of AV Digitisation
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/11/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Memnon Archiving Services SA
Brussels
BE
NUTS: BE1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 750 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The ITT documents will be accessible at the Houses of Parliament's e-procurement portal: http://in-tendhost.co.uk/parliamentuk Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable. To access these documents select the tender reference FWK1112 in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk or call +44 (0)207 219 1600 for further assistance. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 12:00 noon UK time on Tuesday 5.9.2017. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load 1 document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR.
VI.4) Procedures for review
VI.4.1) Review body
The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
London
UK
VI.4.2) Body responsible for mediation procedures
The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, 7 Millbank
London
SW1P 3JA
UK
Telephone: +44 2072191600
E-mail: ppcs@parliament.uk
Fax: +44 2072191600
Internet address(es)
URL: https://in-tendhost.co.uk/parliamentuk/aspx/Home
VI.4.4) Service from which information about the review procedure may be obtained
The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, 7 Millbank
London
SW1P 3JA
UK
Telephone: +44 2072191600
E-mail: ppcs@parliament.uk
Fax: +44 2072191600
Internet address(es)
URL: https://in-tendhost.co.uk/parliamentuk/aspx/Home
VI.5) Date of dispatch of this notice
27/11/2017