Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Staffordshire County Council
Commercial Team, 2 Staffordshire Place
Stafford
ST16 2DH
UK
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
Fax: +44 1785854660
NUTS: UKG24
Internet address(es)
Main address: http://www.staffordshire.gov.uk/purchasing
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
Stafford Borough Council
Civic Centre Riverway
Stafford
ST16 3AQ
UK
E-mail: commercial.team@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://supplierlive.proactisp2p.com/Account/Login#
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Lease Cars.
Reference number: PC716
II.1.2) Main CPV code
34100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Staffordshire County Council has operated a staff car leasing scheme for its employees since 1986.
The scheme is open to all permanent employees of the Council and such employees of sub-leasing authorities as those authorities determine. The Council will require the right to sub-let vehicles provided under the contract through an agency agreement to other public sector bodies, under the same terms and conditions as the main contract. Vehicles are sub-let by the Council to individual employees under a separate agreement between the Council and employee.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
10 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
34110000
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Staffordshire.
II.2.4) Description of the procurement
Staffordshire County Council has operated a staff car leasing scheme for its employees since 1986.
The scheme is open to all permanent employees of the Council and such employees of sub-leasing authorities as those authorities determine. The Council will require the right to sub-let vehicles provided under the contract through an agency agreement to other public sector bodies, under the same terms and conditions as the main contract. Vehicles are sub-let by the Council to individual employees under a separate agreement between the Council and employee.
An internal business unit of the Council, Fleetcare, is responsible for the scheme. Fleetcare actively promotes and markets the scheme.
The scheme's fleet currently stands at 400 vehicles.
There is no restriction on manufacturer or type of vehicle or on any accessories/optional extras. However, vehicles leased to Staffordshire County Council employees are currently subject to a CO2 limit of 150 g/km.
The Council arranges its own fully comprehensive insurance cover.
Vehicles are contract hired for a three year period with various total mileages, although there may be occasions where a shorter or longer hire period is required.
The County Council makes no guarantee of business.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Framework Term of 1.1.2018 — 31.12.2020, with an option to extend by 1 x 12 month period to 31.12.2021.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 144-296746
Section V: Award of contract
Contract No: PC716
Title: Provision of Lease Cars
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/11/2017
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Lookers Leasing Limited
776 Chester Road
Stretford
M32 0QH
UK
NUTS: UKD33
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 10 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
Stafford
UK
VI.5) Date of dispatch of this notice
28/11/2017