Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Courts and Tribunals Service
Saughton House, Broomhouse Drive
Edinburgh
EH11 3XD
UK
Contact person: Alun Williams
Telephone: +44 1312481814
E-mail: awilliams2@scotcourts.pnn.gov.uk
Fax: +44 1314432610
NUTS: UKM
Internet address(es)
Main address: http://www.scotcourtstribunals.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00396
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Live Transcription Services to the Clutha Fatal Accident Inquiry
Reference number: SCTS-2018-002
II.1.2) Main CPV code
75231000
II.1.3) Type of contract
Services
II.1.4) Short description
In order to support the efficient and effective conduct of the Fatal Accident Inquiry into the deaths of Gary Arthur and Others, the Contracting Authority requires the provision of software and personnel to allow for the Sheriff Principal and Core Participant's legal representatives (as required) to benefit from access to real-time transcripts of evidence on screens within the facilities set aside for the Fatal Accident Inquiry, and to provide a fully edited transcription of each day's proceedings to form part of a permanent record of the Inquiry.
II.1.5) Estimated total value
Value excluding VAT:
518 730.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79996100
75130000
32321300
32321200
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
On 24.11.2017, Crown Counsel instructed the Crown Office and Procurator Fiscal Service to hold a Fatal Accident Inquiry (“FAI”) be held into the deaths of Gary Arthur and Others who lost their lives when a Police Scotland helicopter crashed onto the busy Clutha bar in Glasgow on 29.11.2013. The FAI will commence on 8.4.2019 at 10:00 am and will take place at Hampden Park, Letherby Drive, Glasgow, G42 9BA.
In order to support the efficient and effective conduct of the FAI, the Contracting Authority requires the provision of software and personnel to allow for the Sheriff Principal and Core Participant's legal representatives (as required) to benefit from access to real-time transcripts of evidence on screens within the facilities set aside for the FAI, and to provide a fully edited transcription of each day's proceedings to form part of a permanent record of the inquiry.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
518 730.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in working days: 130
This contract is subject to renewal: Yes
Description of renewals:
Whilst the estimate of 130 sitting days for the Fatal Accident Inquiry is a robust estimate, an extension of the original contract duration may be offered if it is required to ensure that all the evidence is presented and witnesses heard.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated value of II.2.6) represents the upper limit of an estimated contract value. The value represents the potential scale of the contract and takes into account such changes to the scale and/or duration which may result from operational requirements.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/12/2018
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
03/12/2018
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required. To access PCS Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_11923 under ITTs open to all suppliers. Please use the Search/Filter function, then select project code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area. For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponse
This contract notice is for social and other specific services in accordance with Directive 2014/24/EU of the European Parliament and of the Council and Section 7 and Schedule 3 of the Public Contracts (Scotland) Regulations 2015. In conducting this procurement, the SCTS intends to apply an award procedure similar to the Open procedure in Direct 2014/24/EU of the European Parliament and of the Council, Article 27, further details of which are set out within the procurement documents. The choice of the open procedure should be not regarded as an indication that the SCTS will exactly follow the rules and the timescales for the Open procedure in Direct 2014/24/EU of the European Parliament and of the Council, Article 27.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 119223
For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:560214)
VI.4) Procedures for review
VI.4.1) Review body
Scottish Courts and Tribunals Service
Saughton House, Broomhouse Drive
Edinburgh
EH11 3XD
UK
Telephone: +44 1314443300
E-mail: procurement@scotcourts.gov.uk
Fax: +44 1314432610
Internet address(es)
URL: http://www.scotcourtstribunals.gov.uk
VI.5) Date of dispatch of this notice
31/10/2018