Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Londonderry Port and Habour Commissioners, trading as Foyle Port
Port Road, Lisahally
Londonderry
BT47 6FL
UK
Contact person: Arlene Thompson
E-mail: info@foyleport.com
NUTS: UKN10
Internet address(es)
Main address: https://www.foyleport.com/
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.foyleport.com/corporate-publications
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Port-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Non-Life Insurances
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
LPHC is inviting tenders for the provision of insurance services. Tenders are sought on the basis of premium levels quoted on a 12 month basis, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years. The contract is divided into six (6) lots, and economic operators can submit tenders, and be awarded contracts, for all or any combination of lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Marine Package Insurance
II.2.2) Additional CPV code(s)
66516000
66514000
66519000
66514120
II.2.3) Place of performance
NUTS code:
UKN10
II.2.4) Description of the procurement
Marine package insurance to include:
— material damage,
— employers' liability,
— public liability/hull (including business interruption and removal of wreck),
— goods in transit,
— engineering combined.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Excess Employer's Liability Insurance
II.2.2) Additional CPV code(s)
66516000
II.2.3) Place of performance
NUTS code:
UKN10
II.2.4) Description of the procurement
Excess employer's liability insurance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Business Travel/Personal Accident Insurance
II.2.2) Additional CPV code(s)
66512000
II.2.3) Place of performance
NUTS code:
UKN10
II.2.4) Description of the procurement
Business travel/personal accident insurance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Motor Fleet Insurance
II.2.2) Additional CPV code(s)
66514110
II.2.3) Place of performance
NUTS code:
UKN10
II.2.4) Description of the procurement
Motor fleet insurance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Directors and Officers Insurance
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKN10
II.2.4) Description of the procurement
Directors and officers insurance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Engineering Inspection Insurance
II.2.2) Additional CPV code(s)
66519200
II.2.3) Place of performance
NUTS code:
UKN10
II.2.4) Description of the procurement
Engineering inspection insurance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of one (1) year, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Economic operators must be registered by the appropriate national regulatory body, such as the UK prudential regulation authority/financial conduct authority.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
As set out in the procurement documents.
III.1.6) Deposits and guarantees required:
LPHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the procurement documents.
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Economic operators may wish to form a consortium (i.e. a group of suppliers and/or sub-contractors) for this tender process. Economic operators wishing to apply in this way must complete the relevant sections of the SQ detailing the information required in relation to the consortium (as indicated within the SQ).
Each consortium member will be required to contract with LPHC on such basis as it considers appropriate, having regard to the nature, size and complexity of the contract. In particular, LPHC may require:
— some or all consortium members to contract on the basis of joint and several liability,
— one consortium member to contract as the prime contractor (with other consortium members entering into direct agreements, collateral warranties or guarantees) or
— the consortium to form an incorporated, special purpose vehicle to contract with LPHC.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/11/2018
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
This process is being conducted competitively in accordance with the Utilities Contracts Regulations 2016. The procedure to be followed for this procurement is the Negotiated Procedure with a prior call for competition (Regulation 47).
Economic operators who wish to participate in this procurement are required to email info@foyleport.com to request provision of the procurement documents and to provide details of their contact point, together with an email address and telephone number.
Economic operators who fail to provide their details to LPHC in this manner will not receive any clarifications or updated information provided by LPHC during the procurement process.
All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.
Further details will be provided by LPHC in due course. Subject to a sufficient number of satisfactory responses being received, a maximum of the top 5 ranked Economic operators for each lot will be invited to the tender stage of this process, provided that LPHC, acting at its discretion, reserves the right to invite less than 5 economic operators to tender.
The costs of responding to this notice and participation in the process will be borne by each Economic operator.
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
LPHC will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all economic operators. The standstill period provides time for unsuccessful economic operators to challenge the award decision before the contracts are entered into. The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
VI.5) Date of dispatch of this notice
01/11/2018