Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glasgow Life (Culture and Sport Glasgow)
220 High Street
Glasgow
G4 0QW
UK
Telephone: +44 1412875104
E-mail: maureen.bradley@glasgowlife.org.uk
NUTS: UKM82
Internet address(es)
Main address: www.glasgowlife.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10287
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10287
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Mobile Learning Resource
Reference number: CSG004753
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Glasgow Life is looking to appoint consultants to design a pioneering interactive learning experience at Kelvingrove Art Gallery and Museum.
There are 6 separate lots:
— Lot 1: Digital Management System,
— Lot 2: Mobile Content, User Interface and Experience,
— Lot 3: In Gallery Story Stop Content, User Interface and Experience,
— Lot 4: HQ and In Gallery Physical Build/Fit Out,
— Lot 5: HQ Content and User Experience,
— Lot 6: Hardware Supply and Install.
II.1.5) Estimated total value
Value excluding VAT:
350 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 6 lots
II.2) Description
Lot No: 1
II.2.1) Title
Digital Management System
II.2.2) Additional CPV code(s)
48000000
48100000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow
II.2.4) Description of the procurement
Digital Management and Publishing System (DMS)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality criterion
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 15
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot No: 2
II.2.1) Title
Mobile Content, User Interface and Experience
II.2.2) Additional CPV code(s)
48000000
51611100
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow
II.2.4) Description of the procurement
Mobile Content, User Interface and Experience
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 15
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot No: 3
II.2.1) Title
In Gallery Story Stop Content, User Interface and Experience
II.2.2) Additional CPV code(s)
48000000
51611100
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow
II.2.4) Description of the procurement
In Gallery Story Stop Content, User Interface and Experience
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 15
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot No: 4
II.2.1) Title
HQ and In Gallery Physical Build/Fit Out
II.2.2) Additional CPV code(s)
48000000
51611100
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow
II.2.4) Description of the procurement
HQ and In Gallery Physical Build/Fit Out
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 15
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot No: 5
II.2.1) Title
Content and User Experience
II.2.2) Additional CPV code(s)
48000000
51611100
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow
II.2.4) Description of the procurement
HQ Content and User Experience
II.2.5) Award criteria
Criteria below:
Quality criterion: Qulaity
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 15
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot No: 6
II.2.1) Title
Hardware - Supply and Install
II.2.2) Additional CPV code(s)
51611100
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow
II.2.4) Description of the procurement
MLR - Hardware - Supply and Install
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 15
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders must comply with the undernoted financial requirements in relation to minimum turnover, trading performance and balance sheet strength in order to participate in the tendering process:
— minimum turnover:
applicants require a Turnover level equivalent to the total composite value of lots applied for.
— trading performance ratio:
an overall positive outcome on pre-tax profits over a 3 year period. Exceptional items occurring in the normal course of business can be excluded from calculation.
— balance sheet strength:
net worth of the organisation must be positive.
Intangibles can be included for purposes of the total asset figure.
The above ratios and minimum turnover requirements should be calculated on last set of accounts filed at Companies House.
For non-UK Companies, ratios and minimum turnover should be calculated on information contained in the most recent audited accounts.
Applicants who have been trading for less than 3 years must provide evidence that they have met the above minimum financial requirements for the period during which they have been trading.
Applicants who do not comply with the above financial requirements but are part of a group, can provide a parent guarantee if the parent company satisfies the financial requirements stipulated above.
Where the applicant is a group of economic operators (such as a consortium), the lead party of that group must comply with minimum financial requirements.
Glasgow Life reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Applicant’s economic and financial standing.
Minimum level(s) of standards required:
Employer's (Compulsory) Liability Insurance = 10 000 000 GBP.
Public Liability Insurance = 5 000 000 GBP.
Products Liability Insurance = 5 000 000 GBP.
Professional Indemnity Insurance = 5 000 000 GBP.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Lot 1. Please note that you are required to provide 3 examples of a similar size or value, from within the last 5 years (not 3 as stated), where you have developed and delivered software to serve and manage a network of public-facing interfaces for both smart, mobile hardware and in-gallery display hardware within a museum, gallery or visitor attraction environment.
Lot 2. Please note that you are required to provide 3 examples of a similar size or value, from within the last 5 years (not 3 as stated) where you have developed sophisticated, audience-appropriate content for delivery via mobile interface — for multiple users — within a museum, gallery or visitor attraction environment
Lot 3. Please note that you are required to provide 3 examples of a similar size or value, from within the last 5 years (not 3 as stated) where you have developed sophisticated, audience-appropriate content for delivery of rich and engaging, in-gallery content and interactive interfaces for a clearly defined audience - within a museum, gallery or visitor attraction environment.
Lot 4. Please note that you are required to provide 3 examples of a similar size or value, from within the last 5 years (not 3 as stated) where you have designed, constructed and installed environments that enable the delivery of immersive digital experiences within a museum, gallery or visitor attraction environment.
Lot 5. Please note that you are required to provide 3 examples of a similar size or value, from within the last 5 years (not 3 as stated) where you have developed sophisticated, audience-appropriate content for delivery of rich and engaging, immersive digital content and interactive interfaces for a clearly defined audience - within a museum, gallery or visitor attraction environment.
Lot 6. Please note that you are required to provide 3 examples of a similar size or value, from within the last 5 years (not 3 as stated) where you have supplied and installed a suite of fit-for purpose digital hardware for use within a museum, gallery or visitor attraction environment.
Minimum level(s) of standards required:
Bidders must score no less than 60 % of the marks available for the questionS above based upon the scoring guidance shown in the ITT
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/12/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/01/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
15/05/2019
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates or comply with the questions noted in ESPD 4D attached at https://www.glasgow.gov.uk/index.aspx?articleid=19621 Please click on the additional information tab to access the ESPD statements.
Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal (NB Glasgow Life does not bind itself to withhold this information).
Tenderers Amendments — The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Buyers will be required to complete the tenderers amendment certificate contained in the buyers attachment area within PCS Tender portal.
Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt.
The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Buyers will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.
Bidders will be required to complete the Non-Collusion certificate contained in the buyers attachments area within the PCS Tender portal
Terms and Conditions are located within Section 3 of the ITT document
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=557882.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community benefits requirements will be identified at Invitation to Tender (ITT) stage.
(SC Ref:557882)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Life (Culture and Sport Glasgow)
220 High Street
Glasgow
G4 0QW
UK
Telephone: +44 1412875104
Internet address(es)
URL: www.glasgowlife.org.uk
VI.5) Date of dispatch of this notice
05/11/2018