Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Moat Homes Ltd
Mariner House, Galleon Boulevard, Crossways
Dartford, Kent
DA2 6QE
UK
Contact person: Berenice Dawson
Telephone: +44 8453596888
E-mail: berenice.dawson@moat.co.uk
NUTS: UK
Internet address(es)
Main address: www.moat.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA2821
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Internal Audit Services
Reference number: MT065
II.1.2) Main CPV code
79212200
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of internal audit services.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79210000
79212000
79212100
79212200
79212400
90714200
II.2.3) Place of performance
NUTS code:
UKI
UKJ
Main site or place of performance:
Moat's Head Office (Mariner House) Dartford, DA2 6QE will be the place of performance.
II.2.4) Description of the procurement
Moat Homes Ltd (Moat) is a leading housing association working in the South East of England providing high quality homes and services. For the past fifty years Moat has delivered high quality general needs homes for affordable rent, supported accommodation and tenancy support services and affordable home ownership schemes. Moat is dedicated to developing sustainable communities throughout the South East of England.
Moat is seeking to appoint a single provider to deliver an internal audit service which provides an objective and independent assessment of Moat’s activities, financial and otherwise, covering the whole group. The internal audit service is responsible to the Audit Committee, providing assurance on the arrangements for risk management, internal financial control, governance, and regulatory compliance.
All of the group’s activities fall within the remit of the internal audit service. It will consider the adequacy of controls necessary to secure propriety, economy, efficiency and effectiveness in all areas. It will seek to confirm that management has taken the necessary steps to achieve these objectives and manage associated risks.
The scope of internal audit work should cover all operational and management controls, and should not be restricted to the audit of systems and controls necessary to form an opinion on the financial statements. In practice we would expect a programme of audits to be agreed with the Audit Committee that focuses on activities that carry inherent risk or are of potential concern.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
This contract includes a possible extension period of a further 2 years following expiry of the initial term (3 years), unless terminated in accordance with the conditions of contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
All contract performance conditions can be found in the Invitation to tender documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/12/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
10/12/2018
Local time: 12:30
Place:
Moat Head Office (Mariner house, Dartford) — Electronic tenders.
Information about authorised persons and opening procedure:
Authorised persons for unlocking the post box.
Head of Procurement.
Procurement Officer.
Director of Corporate Finance and Risk.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This contract has not been split into lots because we do not believe that we will achieve best value for money.
Moat reserves the right to cancel the procurement at any time and not to proceed with all or part of the Contract. Moat will not, under any circumstances, reimburse any expense incurred by Applicants in preparing their tender submissions.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders website at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=213845
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:213845)
VI.4) Procedures for review
VI.4.1) Review body
Moat Homes Ltd
Mariner House, Galleon Boulevard, Crossways
Dartford, Kent
DA2 6QE
UK
Telephone: +44 8453596888
Internet address(es)
URL: www.moat.co.uk
VI.5) Date of dispatch of this notice
09/11/2018