Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Northern Ireland Courts and Tribunals Service
303 Airport Road West
Belfast
BT3 9ED
UK
E-mail: justice.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DoJ NICTS — Coroners Removals Districts A B C and L
II.1.2) Main CPV code
98371200
II.1.3) Type of contract
Services
II.1.4) Short description
NICTS, on behalf of the Coroner’s Service for Northern Ireland (CSNI), therefore wishes to appoint competent and professional funeral directors (Contractor/s) who will arrange for the conveying of bodies on the instruction of the Police Service for Northern Ireland (PSNI) who act at the direction of the Coroner(s) within Northern Ireland for four (4) Districts. District A Belfast District B Lisburn and Castlereagh District C North Down and Ards District L Antrim and Newtownabbey.
II.1.5) Estimated total value
Value excluding VAT:
490 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 4 lots
II.2) Description
Lot No: 1
II.2.1) Title
District A — Belfast
II.2.2) Additional CPV code(s)
98370000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
NICTS, on behalf of the Coroner’s Service for Northern Ireland (CSNI), therefore wishes to appoint competent and professional funeral directors (Contractor/s) who will arrange for the conveying of bodies on the instruction of the Police Service for Northern Ireland (PSNI) who act at the direction of the Coroner(s) within Northern Ireland for four (4) Districts. District A Belfast District B Lisburn and Castlereagh District C North Down and Ards District L Antrim and Newtownabbey.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
187 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 18
This contract is subject to renewal: Yes
Description of renewals:
The Client may at any time before the completion of the Contract Period invite the Contractor to agree to extend for any period up to and including 2 periods of 12 months commencing from the termination date of the original Contract Period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
District B — Lisburn and Castlereagh
II.2.2) Additional CPV code(s)
98370000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
NICTS, on behalf of the Coroner’s Service for Northern Ireland (CSNI), therefore wishes to appoint competent and professional funeral directors (Contractor/s) who will arrange for the conveying of bodies on the instruction of the Police Service for Northern Ireland (PSNI) who act at the direction of the Coroner(s) within Northern Ireland for four (4) Districts. District A Belfast District B Lisburn and Castlereagh District C North Down and Ards District L Antrim and Newtownabbey.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
78 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 18
This contract is subject to renewal: Yes
Description of renewals:
The client may at any time before the completion of the contract period invite the Contractor to agree to extend for any period up to and including 2 periods of 12 months commencing from the termination date of the original contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
District C — North Down and Ards
II.2.2) Additional CPV code(s)
98370000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
NICTS, on behalf of the Coroner’s Service for Northern Ireland (CSNI), therefore wishes to appoint competent and professional funeral directors (Contractor/s) who will arrange for the conveying of bodies on the instruction of the Police Service for Northern Ireland (PSNI) who act at the direction of the Coroner(s) within Northern Ireland for four (4) Districts. District A Belfast District B Lisburn and Castlereagh District C North Down and Ards District L Antrim and Newtownabbey.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
115 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 18
This contract is subject to renewal: Yes
Description of renewals:
The client may at any time before the completion of the contract period invite the Contractor to agree to extend for any period up to and including 2 periods of 12 months commencing from the termination date of the original contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
District L — Antrim and Newtownabbey
II.2.2) Additional CPV code(s)
98370000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
NICTS, on behalf of the Coroner’s Service for Northern Ireland (CSNI), therefore wishes to appoint competent and professional funeral directors (Contractor/s) who will arrange for the conveying of bodies on the instruction of the Police Service for Northern Ireland (PSNI) who act at the direction of the Coroner(s) within Northern Ireland for four (4) Districts. District A Belfast District B Lisburn and Castlereagh District C North Down and Ards District L Antrim and Newtownabbey.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
110 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 18
This contract is subject to renewal: Yes
Description of renewals:
the client may at any time before the completion of the contract period invite the Contractor to agree to extend for any period up to and including 2 periods of 12 months commencing from the termination date of the original contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/12/2018
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
12/03/2019
IV.2.7) Conditions for opening of tenders
Date:
12/12/2018
Local time: 15:30
Information about authorised persons and opening procedure:
Only CPD Procurement Staff with access to the project on eTendersNI
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
May 2022
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
(The successful Contractor’s performance on this Contract will be managed as per specification and regularly monitored see Procurement. Guidance Note 01/12 Contract Management. https://www.finance-ni.gov.uk/sites/default/files/publications/dfp/PGN-01012-ContractManagement-Principles-Procedures-25-Sept-2017.PDF.. Contractors not delivering on contract requirements is a serious matter. It means. the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be. given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter. will be escalated to senior management in construction and procurement delivery for further action. If this occurs and their performance still does not. improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be. issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of:
(a) notice of written warning and notice of unsatisfactory performance will result in the Contractor being excluded from all procurement. competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement. Policy for a period of up to 3 years from the date of issue of the notice.)
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
08/11/2018