Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Churchill Academy and Sixth Form
Churchill Green
Churchill
BS25 5QN
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKK12
Internet address(es)
Main address: http://www.churchill-academy.org/
I.1) Name and addresses
Churchill C of E Primary School
Pudding Pie Lane, Langford
Bristol
BS40 5EL
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKK11
Internet address(es)
Main address: http://www.churchillprimaryschool.co.uk/
I.1) Name and addresses
St Andrew's Primary School
Station Road, Congresbury
Bristol
BS49 5DX
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKK11
Internet address(es)
Main address: http://www.standrewscongresbury.co.uk/
I.1) Name and addresses
Wrington C of E Primary School
School Road, Wrington
School Road, Wrington
BS40 5NA
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKK11
Internet address(es)
Main address: http://www.wringtoncofeprimary.org/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/churchill_cluster
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Churchill Cluster ~ Tender for Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services for the Churchill Cluster at the following schools
— Churchill Academy and Sixth Form, Churchill Green, Churchill, North Somerset BS25 5QN
— Churchill C of E Primary School, Pudding Pie Lane, Langford, Bristol BS40 5EL
— St Andrew's Primary School, Station Road, Congresbury, Bristol BS49 5DX
— Wrington C of E Primary School, School Road, Wrington, Bristol BS40 5NA
The contract will commence on 1.8.2019 for a period of 3 years.
II.1.5) Estimated total value
Value excluding VAT:
465 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK12
UKK11
Main site or place of performance:
Churchill Academy and Sixth Form; Churchill C of E Primary School; St Andrew's Primary School; Wrington C of E Primary School
Bristol and North Somerset
United Kingdom
II.2.4) Description of the procurement
The approximate contract value for Churchill Academy and Sixth Form is 110 000,00 GBP plus VAT and for the 3 primary schools in the region of 45 000,00 GBP per annum for all 3 schools.
This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision across all four schools.
We are seeking a suitably experienced Supplier who has current experience of working within primary, secondary schools and/or the HE/FE market place, ideally with a strong operational base within the west of England, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The scope of the contract covers all cleaning requirements at the schools’ premises including all holiday and periodic tasks and window cleaning. The requirements of the primary schools will be the same as for the academy, however on a smaller scale.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the schools’ senior management teams on the contract performance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
465 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2019
End:
31/07/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/12/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/01/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/churchill_cluster
The closing date for receipt of the Selection Questionnaire is 21.12.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Churchill Cluster
North Somerset and Bristol
UK
VI.5) Date of dispatch of this notice
09/11/2018