Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department of Health and Social Care
39 Victoria Street
London
SW1H 0EU
UK
Telephone: +44 2072104850
E-mail: Joyce.Angoma@dh.gsi.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-of-health-and-social-care
Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health-and-social-care/about/procurement
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://dh.bravosolution.co.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://dh.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://dh.bravosolution.co.uk/web/login.html
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The National Institute for Health Research (NIHR) Support Services
Reference number: project_120
II.1.2) Main CPV code
98000000
II.1.3) Type of contract
Services
II.1.4) Short description
The secretary of State for Health (the “Authority") is issuing this notice to inform the market of its intention to start a competitive procurement of 2:
— NIHR Cordinating Support Centres,
— National Centre for Dissemination and the Coordinating Centre for Patient and Public Involvement, Participation and Engagement (PPIPE) in research. The purpose of this tendering exercise is to identify suitable providers to continue the provision of these 2 requirements which have a combined total value of 6 000 000 GBP for contract terms of 3 years, with an option to extend for a further 2 years at additional cost of 4 000 000 GBP after appropriate evaluation.
As the most integrated clinical research system in the world, the NIHR drives research from bench to bedside for the benefit of patients and the economy. It carries out its activities through 4 main work strands:
— research,
— infrastructure,
— faculty and systems.
Management support of these work strands are carried out by coordinating Centres.
II.1.5) Estimated total value
Value excluding VAT:
10 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1, Lot 2 or Lot 1 & 2
II.2) Description
Lot No: One
II.2.1) Title
NIHR Centre for Dissemination
II.2.2) Additional CPV code(s)
72300000
72310000
72312000
72316000
72320000
73000000
73110000
73200000
73300000
75100000
79310000
79900000
98111000
98112000
98113000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The NIHR Centre for Dissemination (NCD) was established in April 2015, with a remit to improve awareness and uptake of research evidence, particularly from the NIHR, by people working in health and social care. The NCD produces regular, accessible summaries of recent single studies (NIHR and non-NIHR) through signals; broader themed reviews of key topic areas 3 times a year; and a range of shorter topic-based summaries, collections and blog campaigns (highlights, 6 per year). In addition, The NCD undertakes a range of engagement and communications work, including events, partnership working and social media campaigns.
The NCD has built a significant and engaged audience over this period, and has embarked on a number of potentially high-impact partnerships with organisations such as Royal Colleges and the BMJ. It is therefore important that the next phase of NCD activity effectively capitalises on this progress, enhancing the successful
Elements of work and generating new approaches based on learning to date.
It is envisaged that the NCD will:
— play a key role within the NIHR to support dissemination activity and help shape NIHR thinking in this area,
— produce a range of evidence summaries at appropriate pace and scale and based on robust and efficient business processes,
— forge active partnerships with practitioners, patients and service users at every stage of the dissemination process to ensure products are relevant and usable,
— work at national level to inform policy and practice, drawing on extensive knowledge in health services research, public health, mental health and social care research.
The aim of the proposed tendering exercise is to identify a suitable contractor to undertake the role of the NCD.
Please refer to the procurement documents for more detailed information on the requirement. The link to the documents is as stated in section 1 of this notice.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 years after annual contract review. Please note that the estimated value in II.2.6 (5 000 000 GBP) is the sum of the first 3 years at a value of 3 000 000 GBP and 2 000 000 GBP for the further 2 year extension after contract review.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
SQ Stage: the top 5 tenders per lot will be invited to submit initial tenders.
ISIT Stage: top 3 tenders per lot will be invited to submit a detailed tender and go through to further negotiations with the authority, unless the authority awards the contract on the basis of initial tenders without negotiation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Department of Health reserves the right to change the number of stages within the process or discontinue the tendering process and not award the contract.Please note that the authority reserves the right to award contracts on the basis of initial tenders without negotiation.
Lot No: Two
II.2.1) Title
NIHR Coordinating Centre for Patient and Public Involvement, Participation and Engagement (PPIPE) in Research
II.2.2) Additional CPV code(s)
73000000
73110000
75100000
75112000
79342000
79342200
79420000
79421000
79900000
98111000
98112000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The NIHR’s partnership with the public has become one of its hallmarks and the NIHR remains firmly committed to Patient and Public Involvement, Participation and Engagement (PPIPE) in research.
The NIHR works to ensure that patients, carers and the public are involved in all the processes by which research is:
— identified,
— prioritised,
— designed,
— conducted,
— evaluated and
— disseminated.
Central to the leadership, coordination and delivery of this agenda is the role of the involve Coordinating Centre, a national Centre which has, to date, focused its efforts on Patient and Public Involvement in NIHR research. The current contract for the Involve Coordinating Centre ends on the 31.3.2020. There however remains a need for a national Coordinating Centre going forward and this notice is designed to advise interested parties of this on-going need.
It is envisaged that the new Coordinating Centre will:
— provide expertise, support, guidance and challenge to NIHR and stakeholder research to be done “with” and “by” the public,
— ensure NIHR structures and strategic decision-making involve, and are informed by, patient and public voice,
— support NIHR policy development and strategy in this area, including anticipation of emerging involvement issues/trends to maximize continuous improvement, informed by patient and public patient voice,
— generate and influence partnership, connectivity and knowledge exchange in and beyond NIHR, including regional networks that enable national to local structure and leadership.
The re-tendering exercise is for the NIHR Coordinating Centre for PPIPE. The aim of this tendering exercise is to identify a suitable contractor to provide national coordination of NIHR work that aims to promote PPIPE in health and social care research.
Please refer to the procurement documents for more detailed information on the requirement. The link to the documents is as stated in section 1 of this notice.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 years after annual contract review. Please note that the estimated value in II.2.6 (5 000 000 GBP) is the sum of the first 3 years at a value of 3 000 000 GBP and 2 000 000 GBP for the further 2 year extension after contract review.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
SQ Stage: top 5 tenders per lot will be invited to submit initial tenders
ISIT Stage: top 3 tenders per lot invited to submit detailed tenders and then go through to negotiations with the authority, unless the authority awards the contract on the basis of initial tenders without negotiation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The authority reserves the right to change the number of stages in the process or discontinue the tendering process and not award the contract. Please note that the authority reserves the right to award contracts on the basis of initial tenders without negotiation.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 152-348990
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/12/2018
Local time: 11:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
07/01/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 years
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The authority reserves the right to discontinue the tendering process and not to award the contract. The transfer of undertakings (protection of employment) Regulations 2006 (as amended)(SI2006/246) may apply to this procurement. Tenderers should note that, in accordance with the Government’s policies on transparency, the authority intends to publish the tender documents, and the text of any contract awarded, subject to possible redaction at the discretion of the authority. Further information on transparency can be found at: http://www.cabinetoffice.gov.uk/resource-library/guidancetransparency
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
09/11/2018