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Summary

OCID:
Published by:: Spencer Academies Trust
Authority ID:: AA71023
Publication date:: 14 November 2018
Deadline date:: 12 December 2018
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The Spencer Academies Trust comprising 17 primary and secondary schools with approximately 2 000 staff and 20 000 students, in the midlands seeks a suitably qualified and experienced company to provide a managed ICT service to replace an existing service.

The new provider will:

— design, build and manage a new WAN infrastructure,

— provide a managed hosting facility,

— provide extensive user, directory, and software management,

— migrate the trust to this platform,

— migrate each of the schools to this platform,

— support the Trust in decommissioning and decoupling from the incumbent systems,

— operate, administer, manage and monitor all of the Trusts systems and infrastructure,

— operate, administer, manage and monitor all schools’ infrastructure and systems,

— provide comprehensive support, help and change services,

— provide a broad range of ITIL based services including security management, disaster recovery, business continuity, strategic planning, procurement,

— provide a range of project and development services.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Spencer Academies Trust

Arthur Mee Road, Stapleford

Nottingham

NG9 7EW

Contact person: Paul Hykin

Telephone: +44 8455651870

E-mail: phykin@hhes.co.uk

NUTS: UK

Internet address(es)

Main address: http://www.satrust.com

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA42269

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=213802

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=213802

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

ICT Managed Service for Spencer Academies Trust

II.1.2) Main CPV code

72500000

II.1.3) Type of contract

Services

II.1.4) Short description

Spencer Academies Trust requires a comprehensive managed ICT service for the Trust and its 17 schools. To include the supply, operation and management of WAN, LAN and wLan, cloud hosting, directory, storage, software and users. Support services including a centralised help desk and project services. Management services including:

— strategy,

— planning,

— security management, and

— business continuity.

The contract is likely to include TUPE transfer of staff. The contract will be for a period of up to 10 years, subject to performance.

II.1.5) Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKF

Main site or place of performance:

School and Trust locations across the Midlands.

II.2.4) Description of the procurement

The new provider will:

— design, build and manage a new WAN infrastructure,

— provide a managed hosting facility,

— provide extensive user, directory, and software management,

— migrate the trust to this platform,

— migrate each of the schools to this platform,

— support the Trust in decommissioning and decoupling from the incumbent systems,

— operate, administer, manage and monitor all of the Trusts systems and infrastructure,

— operate, administer, manage and monitor all schools’ infrastructure and systems,

— provide comprehensive support, help and change services,

— provide a broad range of ITIL based services including security management, disaster recovery, business continuity, strategic planning, procurement,

— provide a range of project and development services.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Up to a further 60 months, increments of 12 months or more.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Objective criteria for choosing the limited number of candidates:

Mandatory and optional exclusion criteria.

Financial and economic standing.

Technical capacity and ability based on responses to SQQ standard and additional questions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Trust may add additional schools to the service during the life of the contract.

Trust may purchase additional professional or project services during the life of the contract.

Trust may purchase equipment during the life of the contract.

All oft these will be subject to a value for money appraisal, nature of this will be agreed during procurement.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Provide a certificate from the Registrar of Companies stating that he is certified as incorporated or registered.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The contract will be subject to an extensive service level agreement with performance related sanctions up to and including early termination of contract for repeated or persistent failure to meet service levels.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/12/2018

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/12/2018

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Suppliers wishing to participate must respond using the SSQ template downloadable through this portal, and must return this in line with the instructions available through myTenders.

Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=213802.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:213802)

VI.4) Procedures for review

VI.4.1) Review body