Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Shropshire Towns and Rural Housing
The Spruce Building, Sitka Drive
Shrewsbury
SY2 6LG
UK
Contact person: Procurement
Telephone: +44 1743252993
E-mail: procurement@shropshire.gov.uk
NUTS: UKG22
Internet address(es)
Main address: www.starhousing.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Repair-and-maintenance-services-of-central-heating./AJFUF4T5KE
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.delta-esourcing.com/tenders/UK-title/AJFUF4T5KE
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://www.delta-esourcing.com/tenders/UK-title/AJFUF4T5KE
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PM.SJ02 – Central Heating Servicing, Repairs, Maintenance and Installation
Reference number: PM.SJ02
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
Shropshire Towns and Rural Housing Ltd manages and maintains approximately 4 000 tenanted domestic Council properties located over a large geographical area in the North West and South East of Shropshire.
This contract will make provision for a single Contractor to service, maintain, repair and install central heating systems within tenanted and void properties. The proposed contract duration will be for an initial 1 year, with an option to extend on an annual basis up to a maximum of 5 years. Annual contract extension will be dependent on Contractors performance and the clients future requirements. The maximum end date for the contract will 31.3.2024.
II.1.5) Estimated total value
Value excluding VAT:
4 950 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG22
Main site or place of performance:
Shropshire CC
II.2.4) Description of the procurement
Shropshire Towns and Rural Housing manage and maintain approximately 4 000 occupied Council Homes.
This contract makes provision for a single service provider to carry out the following works/services.
1) Annual heating service and safety check.
The service provider is to carry out service, inspection and safety checks of Gas (NG and LPG), oil, solid fuel and electric heating systems together with listed ancillary equipment and other miscellaneous oil and gas fired equipment installed on Shropshire Towns and Rural Housing controlled premises, to ensure that they are maintained in a safe condition so as to prevent risk of injury to any person or damage to any property. Inspection and service cycle is to be every 10 months and will include the completion and issue of a Landlords safety record (LGSR, CD11, HETAS commissioning certification, NICEIC commissioning certificate)
2) Fully comprehensive repair, maintenance and reactive boiler installation.
The service provider shall provide a 24 hour 7 days a week year round fully comprehensive repair and maintenance operation for all heating types. The contractor will be paid a fixed priced annual maintenance fee for this service and will be expected to attend and repair heating type within prescribed timescales.
3) Reactive boiler replacement.
Where a boiler is found to be beyond economical repair, wither at service or breakdown, the service provider shall have capacity to replace a primary heating component of any fuel type, within 5 days.
4) Planned central heating replacement.
During the contract period the service provider will maintain a planned maintenance programme where up to 150 central heating system will be replaced on a planned basis. The volume of this work is not guaranteed and is subject to clients budget and work requirements.
Considerations before tendering:
Any potential tendered should note the following before deciding to tender.
Mandatory requirements.
— tenderers must have sufficient financial resource to carry out all operations described. The service provider will be required to certify that their annual company turnover exceeds 4 000 000 GBP for the type of work specified within the tender documents,
— tenderers will directly employ engineers who hold the following qualifications (or EU equivalent):
—— Gas (Gas Safe),
—— Oil (OFTEC),
—— Solid Fuel (HETAS),
—— Electrical (NICEIC) sub-contracted engineers are not permitted.
— tenderers must hold accreditations: (Gas Safe, OFTEC, HETAS, NICEIC) or EU equivalent.
General requirements:
— the housing to be maintained stock covers a large geographical spread and is split between North East and South West Shropshire. There are no properties between these two areas. Tenderers will be expected to demonstrate that they can successfully resource and manage this type of contract.
— tenderers must demonstrate that they are capable of managing electronic data flow. They must already have a robust computerised data management system which allows client access. The computerised data management system must allow clients staff to access real time breakdown, service and installation progress, and will allow the client to download all service, maintenance and installation records. Within 6 months of the contract the service provider will be required to fully integrate their I.T. systems with the client I.T. systems.
The proposed contract will be for an initial one year commencing 1.4.2019 with an option to annual extend the contract for a further year subject to performance and clients requirements. The maximum end date for the contract will 31.3.2024.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 950 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2019
End:
31/03/2024
This contract is subject to renewal: Yes
Description of renewals:
The proposed contract duration will be for an initial 1 year, with an option to extend on an annual basis up to a maximum of 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/AJFUF4T5KE
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See tender documentation.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
See tender documentation.
Minimum level(s) of standards required:
See tender documentation.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
See tender documentation.
Minimum level(s) of standards required:
See tender documentation.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
See tender documentation.
III.2.2) Contract performance conditions
See tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/12/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/12/2018
Local time: 12:00
Place:
Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
The proposed contract duration will be for an initial 1 year, with an option to extend on an annual basis up to a maximum of 5 years.
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Repair-and-maintenance-services-of-central-heating./AJFUF4T5KE
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/AJFUF4T5KE
GO Reference: GO-20181112-PRO-13538882
VI.4) Procedures for review
VI.4.1) Review body
Shropshire Towns and Rural Housing
Spruce Building, Sitka Drive
Shrewsbury
SY2 6LG
UK
Telephone: +44 1743252993
E-mail: procurement@shropshire.gov.uk
Internet address(es)
URL: www.shropshire.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Shropshire Towns and Rural Housing
Spruce Building, Sitka Drive
Shrewsbury
SY2 6LG
UK
Telephone: +44 1743252993
E-mail: procurement@shropshire.gov.uk
VI.5) Date of dispatch of this notice
12/11/2018