Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cambridgeshire Community Services NHS Trust
3, The Meadow, Meadow Ln
Cambridgeshire, Saint Ives
PE27 4LG
UK
Contact person: Anne Foley
Telephone: +44 2075588875
E-mail: tenders.ccsprocurement@nhs.net
NUTS: UK
Internet address(es)
Main address: http://www.cambscommunityservices.nhs.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://eoecph.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://eoecph.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Strategic Asset Management Services for Cambridgeshire Community Services NHS Trust and Cambridgeshire and Peterborough Foundation Trust
Reference number: Project_18780
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
Cambridgeshire Community Services NHS Trust, working in collaboration with Cambridgeshire and Peterborough Foundation Trust are seeking to establish a Framework Agreement through the competitive dialogue process with the intent to award the Framework Agreement to a single provider for strategic asset management services, which is predominantly Hard FM Services with some Soft FM Services and other incremental options, for use by the Trusts initially calling off of the framework but also available for other UK public sector bodies, which include NHS bodies and local authorities. As part of this framework, the Trust wishes to include a number of related non-exclusive incremental services, which may be called off at some point during the life of the framework and also to provide similar call-off contract opportunities to other authorities identified on this Contract Notice in respect of their Hard FM, asset management and incremental services needs as defined from time to time.
II.1.5) Estimated total value
Value excluding VAT:
500 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
19231000
45453100
50400000
50700000
50710000
55000000
64100000
70110000
70320000
70330000
70331000
70332000
70332100
70332200
71000000
71247000
71311300
71313450
71314000
71314200
71314300
71315210
71315300
71315400
71317200
71324000
71410000
71500000
71510000
71520000
71530000
71541000
72212420
72212421
72253000
72514000
72514300
77314000
79710000
79993000
79994000
79995100
79996100
90712000
90713000
90911000
90911300
90922000
98341120
98351000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Instead of tendering for a new service provider in the simplest form i.e. to deliver standard Hard and Soft FM Services, the authorities have decided to create a strategic asset management approach to delivering this contract as a single supplier framework, where the intention is to enter into a call-off contract for a strategic partnership with a preferred framework partner for a long term arrangement, where all services under the banner of Hard FM, Soft FM and asset management might be included. It is intended that this framework would be open to local STP and other trusts or public sector bodies in England, however this is subject to the Authority agreeing access to the framework that is in line with its own strategic needs and purposes to facilitate and deliver services as required. In addition to this long term arrangement, there are multiple incremental options, which the Authorities will define during this procurement process, which may be utilised in the future across the Authorities or via other associated public sector organisations who might need the services and support of this framework, and as agreed with the Authorities from time to time. Included in the strategic approach are a set of vested contract principles designed to facilitate and develop a true partnership approach, such as the ability for the preferred partner to “earn” additional years of the contract relationship through over performance and exceeding expectations from the core contract minimum standards. The two Authorities (CCST and CPFT) and their associated site information and data, will be utilised during the procurement process to enable the trust to call off from the framework on day 1 of the framework contract going live. There will be incremental options that the trust wishes to exercise and draw down from the preferred partner during the life of the agreement, however the bidders' solutions to the Trust's requirements will be developed through the dialogue process. The high level non-core and incremental options to form part of this overall framework service offering include;
— strategic hard facilities management services,
— soft facilities management services,
— property management services,
— hotel services,
— supply chain services,
— supplier management — service contracts including PFI,
— development support consultancy,
— property development support,
— management of capital projects and programmes,
— management of small works projects,
— energy and waste management services,
— specialist sustainability advice and support,
— specialist service support,
— backlog maintenance,
— investment capability,
— authorising engineers,
— benchmarking,
— estates compliance management,
— partnering — Joint Venture (JV).
In respect of Partnering in a JV with the Authorities, there's an expectation that there might be risk sharing, investment, responsibility and reward in operating the services and potentially seeking new commercial opportunities to provide services to third party customers.The Authority, and any subsequent call off Authority, reserves the right to novate or assign any call-off contracts entered into to any subsidiary body established by the Authority to manage or co-ordinate their FM, Asset or development services requirements.
Consortium bids are accepted but the Authority may require the consortium to nominate a prime contractor and provide an appropriate form of company guarantee if required. Call-Off agreements under the framework may result in TUPE. Further information about TUPE which may apply to the Authorities proposed initial Call-Off Contract will be provided to bidders shortlisted to participate in the tender stages of the procedure. The Authority will seek to recover the costs incurred in the establishment and management of this Framework. This obligation is met by means of a Retrospective Rebate which will be payable by the service providers to the Authority based on the total turnover of business conducted by them under the framework.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
Please refer to tender documentation
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/12/2018
Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
04/01/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
In respect of the OJEU value as stated in this notice, this is based on the full life expectancy of the framework in the event a number of other public sector organisations intend to use this framework, and is not a guarantee of business.
Additional information relating to the Retrospective Rebate, for the avoidance of doubt, any rebate arising from the income generated by the CCST or CPFT, is not likely to be applicable. Only income generated from other contracting authorities will be subject to the Retrospective Rebate.
This rebate will be at a rate of 1 % and shall be payable on a quarterly basis. The Authority will request management information on a quarterly basis from the service providers prior to raising an invoice for payment.
CCST is the legal entity that will enter into the Framework Agreement with the successful bidder. Please refer to the Memorandum of Information (MOI) that forms part of the standard selection questionnaire tender pack for more detailed information in terms of how CCST and CPFT will collaborate for the purposes of this tender.
The following Contracting Authorities (including any future successor organisation(s) to the functions exercised by any such organisations) are entitled to place Call-Off Contracts:
— the National Health Service Commissioning Board (known as NHS England) and all bodies hosted by The National Health Service Commissioning Board; http://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx and
— any other Health Service Body as defined at section 9 National Health Service Act 2006, including but not limited to any:
(i) Clinical Commissioning Group; http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx
(ii) NHS Trust; http://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
(iii) Special Health Authority; http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx
(iv) The Care Quality Commission; www.cqc.org.uk
(v) National Institute for Health Care Excellence, known as NICE; https://www.nice.org.uk/
(vi) NHS Digital (The Health and Social Care Information Centre); https://digital.nhs.uk/
(viii) relevant Welsh health service bodies; http://www.wales.nhs.uk/nhswalesaboutus/structure
— NHS Foundation Trusts https://www.gov.uk/government/publications/nhs-foundation-trust-directory/nhs-foundation-trust-directory
— Academic Health Science Networks; https://www.england.nhs.uk/ourwork/part-rel/ahsn/
— NHS Improvement; https://improvement.nhs.uk/
— Health Education England including Local Education and Training Boards (LETB) constituted as committees of Health Education England; https://hee.nhs.uk/
— NHS Health Research Authority; http://www.hra.nhs.uk/
— the Department of Health; https://www.gov.uk/government/organisations/department-of-health
— executive agencies of the Department of Health including but not limited to Public Health England, the Medicines and Healthcare Products Regulatory Agency and the National Institute of Health Research; https://www.gov.uk/government/organisations
— Arms-Length Bodies of the Department of Health not otherwise listed above including but not limited to NHS Blood and Transplant, NHS Business Services Authority, NHS Litigation Authority, Human Fertilisation and Embryology Authority, and the Human Tissue Authority; https://www.gov.uk/government/publications/arms-length-bodies/our-arms-length-bodies
— all Local Authorities, as defined under section 1 the Local Government Act 2000 including Health and Well Being Boards established by any Local Authority; and https://www.lgbce.org.uk/records-and-resources/local-authorities-in-england
— County Councils http://www.countycouncil.org.uk/
Further information about the structure and approach of this procurement can be found in the procurement documentation via the portal.
VI.4) Procedures for review
VI.4.1) Review body
Cambridgeshire Community Services NHS Trust
3, The Meadow, Meadow Ln
Cambridgeshire, Saint Ives
PE27 4LG
UK
VI.5) Date of dispatch of this notice
12/11/2018