Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Dorset County Council
Dorset County Council, County Hall
Dorchester
DT1 1XJ
UK
Contact person: Ms Gayle Acors
Telephone: +44 1305221278
E-mail: g.acors@dorsetcc.gov.uk
NUTS: UKK22
Internet address(es)
Main address: http://www.dorsetforyou.com/
Address of the buyer profile: http://www.dorsetforyou.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.supplyingthesouthwest.org.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Printing of Election and Electoral Registration Printing
Reference number: DN375101
II.1.2) Main CPV code
22000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Printing services are required to meet the needs of the Council in respect of (1) its delivery of all elections, (2) the Annual Electoral Registration Canvass and ongoing electoral registration work.
II.1.5) Estimated total value
Value excluding VAT:
492 070.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK22
II.2.4) Description of the procurement
The Council intends to establish an agreement for 3 years for the election and electoral registration printing materials as follows-
— ballot papers and Corresponding Numbers Lists (CNLs)
— postal vote ballot packs
— poll cards
— large print ballot papers
— grass skirts
— Canvass Household Enquiry Forms (HEFs)
— Invitations to Register (ITRs)
— Household Notification Letters (HNLs)
— annual Postal Vote Personal Identifier (PI) Refresh letters.
This shall include but is not limited to providing a full print and design service delivering poll cards, ballot papers, postal vote packs and relevant electoral registration forms.
Scheduled elections for the next three years: -
— May 2019: Dorset Council and all 163 parish and town councils within the Dorset area,
— May 2020: Police and Crime Commissioner election.
The Contract will cover the elections listed above, and any unscheduled by-elections, referenda or poll that may arise.
Contractors submitting a tender will be expected to demonstrate a successful track record in supplying electoral printing. They must fulfil all legislative requirements and must be able to meet the required deadlines and any performance standards set by the electoral commission.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/12/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
27/12/2018
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Dorset County Council
Dorchester
DT1 1XJ
UK
VI.5) Date of dispatch of this notice
19/11/2018