Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Eildon Housing Association
The Weaving Shed, Ettrick Mill, Dunsdale Road
Selkirk
TD7 5EB
UK
Contact person: Michael Patterson
Telephone: +44 1750725900
E-mail: michaelp@eildon.org.uk
NUTS: UKM91
Internet address(es)
Main address: http://www.eildon.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11283
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance Contract
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Grounds maintenance to various areas across the Scottish Borders.
II.1.5) Estimated total value
Value excluding VAT:
480 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Grounds Maintenance South
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Grounds Maintenance works to various sites
II.2.5) Award criteria
Criteria below:
Quality criterion: Method statement quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
60 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Possible 1 year plus 1 year additional extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Grounds Maintenance East
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Grounds Maintenance to various sites.
II.2.5) Award criteria
Criteria below:
Quality criterion: Method statement quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
105 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Possible 1 year plus 1 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Grounds Maintenance West Central
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Grounds maintenance to various sites.
II.2.5) Award criteria
Criteria below:
Quality criterion: Method statement quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
105 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Possible 1 year plus 1 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Grounds Maintenance East Central
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Grounds maintenance to various sites.
II.2.5) Award criteria
Criteria below:
Quality criterion: Method statement quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
105 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Possible 1 plus 1 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Grounds Maintenance West
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Grounds maintenance to various sites.
II.2.5) Award criteria
Criteria below:
Quality criterion: Method statement quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
105 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Possible 1 year plus 1 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Experience of managing grounds maintenance contracts.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As per procurement documents and ESPD requirements.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/01/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
29/03/2019
IV.2.7) Conditions for opening of tenders
Date:
11/01/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Employers Liability insurance requirement during the contract term will be 10 000 000 GBP.
Public Liability Insurance requirement during the contract term will be 5 000 000 GBP.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=564906.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:564906)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=564906
VI.4) Procedures for review
VI.4.1) Review body
Eildon Housing Association
The Weaving Shed, Ettrick Mill, Dunsdale Road
Selkirk
TD7 5EB
UK
Telephone: +44 1750725900
Internet address(es)
URL: http://www.eildon.org.uk
VI.5) Date of dispatch of this notice
19/11/2018