Contract notice
Section I: Contracting
authority
I.1) Name and addresses
One Housing Group
NA
100 Chalk Farm Road
London
NW1 8EH
UK
Contact person: Brendan Trobe
Telephone: +44 7805146291
E-mail: btrobe@onehousing.co.uk
NUTS: UKI
Internet address(es)
Main address: http://www.onehousing.co.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/67142
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=26274&B=ONEHOUSING
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=26274&B=ONEHOUSING
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=26274&B=ONEHOUSING
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
West Area Asset Management Services Contracts
Reference number: OHG / 1045
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The service provision includes:
Responsive repairs and maintenance, voids, planned maintenance, 3 star gas, estate cleaning services and grounds maintenance.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 — Responsive (Day to Day) Repairs and Maintenance to Communal Areas and Out of Hours Emergency
II.2.2) Additional CPV code(s)
45400000
50000000
II.2.3) Place of performance
NUTS code:
UKJ1
II.2.4) Description of the procurement
The service comprises responsive repairs and maintenance and void works to the Client’s housing stock in the Berkshire/Maidenhead area.
One Housing Group are utilising a schedule of rates pricing model with tasks to other areas.
The works are of a random nature, mostly arising out of residents’ notifying One Housing Groupof repairs to their homes, and can be situated anywhere within the defined contract area.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 450 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two (2) years in increments of 12 months at One Housing Group's discretion, giving a total potential term of 5 years each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for a further two (2) years in increments of 12 months at One Housing Group's discretion, giving a total potential term of 5 years each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 — Planned and Cyclical Works Programmes (including Refurbishment Works and Painting Programmes
II.2.2) Additional CPV code(s)
45400000
50000000
II.2.3) Place of performance
NUTS code:
UKJ1
II.2.4) Description of the procurement
The service comprises internal and external planned maintenance to One Housing Group’s housing stock.
One Housing Group is utilising a combination of archetype pricing, schedule of rates and quotations pricing.
Whilst works are planned in nature, they can be situated anywhere within the defined Contract Area.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two (2) years in increments of 12 months at One Housing Group's discretion, giving a total potential term of 5 years each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for a further two (2) years in increments of 12 months at One Housing Group's discretion, giving a total potential term of 5 years each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 — Gas Servicing, Heating and Hot Water Responsive Repairs and New Boiler Installations
II.2.2) Additional CPV code(s)
50000000
50720000
50500000
II.2.3) Place of performance
NUTS code:
UKJ1
II.2.4) Description of the procurement
The service comprises a 3* servicing model to include LGSR’s and maintenance to gas central heating systems in One Housing Group’s housing stock. The service will also include the delivery of ad-hoc boiler replacements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two (2) years in increments of 12 months at One Housing Group's discretion, giving a total potential term of 5 years each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for a further two (2) years in increments of 12 months at One Housing Group's discretion, giving a total potential term of 5 years each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 — Estates Services, including Grounds Maintenance, Caretaking and Cleaning Services to Blocks
II.2.2) Additional CPV code(s)
90500000
90910000
77300000
II.2.3) Place of performance
NUTS code:
UKJ1
II.2.4) Description of the procurement
The service comprises internal and external estates cleaning and grounds maintenance within One Housing Group’s housing stock.
One Housing Group is utilising a combination of fixed annual prices, schedule of rates and quotations pricing.
Works are cyclical in nature and the Service Provider will be required to plan works to ensure compliance with the servicing requirements of each individual component.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two (2) years in increments of 12 months at One Housing Group's discretion, giving a total potential term of 5 years each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for a further two (2) years in increments of 12 months at One Housing Group's discretion, giving a total potential term of 5 years each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5 — Integrated West Area Asset Management including all Requirements in Lot 1, 2, 3 and 4
II.2.2) Additional CPV code(s)
45400000
90500000
90910000
50000000
77300000
50720000
50500000
II.2.3) Place of performance
NUTS code:
UKJ1
II.2.4) Description of the procurement
One Housing Group will also be seeking an innovative solution for a Service Provider to deliver all of the Lots as an Integrated Asset Management Service.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
9 100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further two (2) years in increments of 12 months at One Housing Group's discretion, giving a total potential term of 5 years each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for a further two (2) years in increments of 12 months at One Housing Group's discretion, giving a total potential term of 5 years each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
As stated in the procurement documents.
III.2.2) Contract performance conditions
As stated in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/01/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/06/2019
IV.2.7) Conditions for opening of tenders
Date:
02/01/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
1.6.2022
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
19/11/2018