Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Williamsburgh Housing Association
Ralston House, Cyril Street
Paisley
PA1 1RW
UK
Contact person: Owen McMillan
Telephone: +44 1418476389
E-mail: owen@williamsburghha.co.uk
NUTS: UKM83
Internet address(es)
Main address: www.williamsburghha.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
A.D.A Construction Consultants
Pavilion 3, St James Business Park, Linwood Road
Paisley
PA3 3BB
UK
Contact person: Alan Shanks
Telephone: +44 1418160184
E-mail: alan.shanks@ada-cc.co.uk
NUTS: UK
Internet address(es)
Main address: www.ada-cc.co.uk
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
3 Year Contract for Bin Collection Services
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contract will involve the successful bidder providing a bin collection service over a 3 year period from the commencement date. The commencement date of the bin collection service is envisaged to be Monday 4.2.2019. The Contract may be extended by 1 additional year by written instruction from Williamsburgh Housing Association not later than 33 months from the commencement date.
The successful bidder will provide the bin collection service in accordance with Williamsburgh Housing Association’s specification described within Tender Document 5.
A weekly bin collection service will be provided by the Contractor and Bidders are advised that household waste bins (grey bins) and recycling bins (blue bins) are each currently collected by Renfrewshire Council at fortnightly intervals i.e. grey bins are collected 26 times per annum.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90500000
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Paisley, Renfrew and Johnstone, Renfrewshire
II.2.4) Description of the procurement
Williamsburgh Housing Association are seeking to establish a Contract for the provision of a bin collection and cleaning services with a suitably experienced and qualified provider. The Contract is anticipated to commence on Monday 4.2.2019 and will operate for a maximum of 3 years (with the option for an extension of 1 further year) subject to satisfactory performance of the successful Bidder which will be measured through key performance indicators. The Contract will primarily be delivered in Paisley, Renfrew and Johnstone, Renfrewshire but may also include services to properties in other towns and villages throughout Renfrewshire. The anticipated Contract Value is 40 000 GBP per annum (excluding VAT), however provision has been made within the Contract Value for new housing developments that may be completed during the Contract period and changes to Renfrewshire Council's bin collection requirements.
Interested parties are advised that a “Meet the Buyer” event shall be held at the offices of Williamsburgh Housing Association, Paisley, at 14:00 GMT on Wednesday 28.11.2018. The event is free of charge and shall provide further information through an overview of Williamsburgh Housing Association's requirements and how to complete the Tender Documentation. The event will also provide an opportunity for interested parties to ask questions of the buyer face-to-face. The question and answer session will be recorded and will be made available as “additional information” through the Public Contracts Scotland portal during the tender period. Places are limited and interested parties are restricted to a maximum of 2 delegates from their organisation. To record your interest, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk no later than 12:00 Tuesday 27.11.2018. Places will be allocated on a "first come, first served" basis and further information on the “Meet the Buyer” event schedule will be issued to registered delegates in advance of Tuesday 27.11.2018. In the event of over-subscription we may restrict attendance to a single delegate per organisation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
May take up option on an extension for an additional 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to these statements when completing Section 4A of Tender Documents 3 ESPD Scotland Version 1.12.
4A.1 — If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
4A.2 — Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to these statements when completing Section 4B of Tender Document 3 ESPD Scotland 1.12.
Question 4B.1.1 — Bidders will be required to have a minimum “general” yearly turnover of 80 000 GBP for the last 2 years.
Question 4B.1.2 — Bidders will be required to have an average yearly turnover of 80 000 GBP for the last 2 years.
Question 4B.3 — Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
Questions 4B.5.1 and 4B5.2 — It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP Public Liability Insurance = 5 000 000 GBP
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please refer to these statements when completing Section 4C of Tender Document 3 ESPD Scotland 1.12.
4C.8.1 — Bidders will be required to confirm their average annual manpower for the last 3 years.
4C.8.2 — Bidders will be required to confirm their and the number of managerial staff for the last 3 years.
4C.9 — Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the Site Notice.
4C.10 — Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the Contract.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The Contractors performance and delivery of the requirement will be monitored by Williamsburgh Housing Association on a monthly basis during the term of the Contract through measurement of Key Performance Indicators (KPI’s). The KPI’s may include measurement and assessment on the Contractors monthly performance in delivering the service requirements, the Contractors adherence to Renfrewshire Council’s bin collection timetable, minimising the time between removing and returning the bins to the storage areas, the contractors effectiveness in cleaning bins and the bin storage area, customer complaints and satisfaction.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/12/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/12/2018
Local time: 12:00
Place:
Williamsburgh Housing Association
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2021 or 2022
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Part IV Section C “Technical and Professional Ability” of Tender Document 3 ESPD Scotland 1.12 will be scored on a pass or fail basis using the following scoring methodology; 0 — Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores “0 – Unacceptable” against any question may be disqualified.
1 — Poor — Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 — Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 — Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 – Very Good — Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.
5 — Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
A Tenderer will be required to achieve a minimum score of 3 against each Question within Part C, i.e. a score of 3 or greater shall represent a Pass whereas a score of 2 of lower will represent a Fail. Williamsburgh Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 3 (a Pass) against any of the questions included with Part C.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=564685.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:564685)
VI.4) Procedures for review
VI.4.1) Review body
Williamsburgh Housing Association
Paisley
UK
VI.5) Date of dispatch of this notice
19/11/2018