Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Knowes Housing Association Ltd
10 Field Road, Faifley
Clydebank
G81 5BX
UK
Telephone: +44 1389877752
E-mail: pfrench@knowes.org
NUTS: UKM81
Internet address(es)
Main address: www.knowes.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11062
I.1) Name and addresses
Faifley Housing Association
Skypoint, Lennox Dr, Faifley
Clydebank
G81 5JY
UK
Telephone: +44 1389877924
E-mail: phillip@faifleyha.co.uk
NUTS: UKM81
Internet address(es)
Main address: http://www.faifleyha.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA18822
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership Ltd
40C Speirs Wharf
Glasgow
G4 9TH
UK
E-mail: info@ewing-somerville.com
NUTS: UKM82
Internet address(es)
Main address: http://www.ewing-somerville.com
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Knowes H.A.and Faifley H.A. — Gas Service and Maintenance Contract 2019-2021
Reference number: ESP: 4210
II.1.2) Main CPV code
50531200
II.1.3) Type of contract
Services
II.1.4) Short description
Annual and Reactive Maintenance to Gas Heating installations (various boiler types, including back boilers and fire fronts) for a 2-year period commencing 1.1.2019 until 31.3.2021, with the possibility of further yearly extensions to the contract, up to a maximum of 3 additional years.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM81
II.2.4) Description of the procurement
It is Knowes Housing and Faifley Housing Association's intention to enter into a contract with one contractor to deliver their annual inspections and reactive maintenance works to gas systems for a 2 year period. The contract is to be let for a 2 year period with the option to extend for a further 3 years on a yearly basis based on the Contractor's performance against KPIs.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 300
Price
/ Weighting:
700
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
3 year extension on a yearly basis dependent on performance against KPI's.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All operatives working on this contract must be Gas Safe Registered and carry the appropriate certification.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
All as stated in the online ESPD.
Minimum level(s) of standards required:
All as stated in the online ESPD.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
All as stated in the online ESPD.
Minimum level(s) of standards required:
All as stated in the online ESPD.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Gas Engineer, appropriately qualified and registered with Gas Safe as required by The Gas Safety (Installation and Use) Regulations 1998.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/12/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
24/06/2019
IV.2.7) Conditions for opening of tenders
Date:
24/12/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Between 2 and 5 years from this procurement dependent on extension options being taken up.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The ITT document providing conditions of contract, preliminaries, quality scoring and Schedule of Rates sections has been downloaded to the Portal. Bidders should satisfy themselves that they can fulfill the contract requirements prior to completing the ESPD and ITT.
The question and answer facility will close 7 days prior to the ESPD and ITT return date.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=565390
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:565390)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=565390
VI.4) Procedures for review
VI.4.1) Review body
Knowes Housing Association Ltd
10 Field Road, Faifley
Clydebank
G81 5BX
UK
Telephone: +44 1389877752
Internet address(es)
URL: www.knowes.org
VI.5) Date of dispatch of this notice
22/11/2018