Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Heriot Watt University
Moyen House, Research Park North, Heriot-Watt University
Riccarton, Edinburgh
EH14 4AP
UK
Contact person: Rosemary Carson
Telephone: +44 1314514443
E-mail: r.r.carson@hw.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://hw.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00307
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.bing.com/search?q=public+contracts+scotland+tender&form=IENTHT&mkt=en-gb&httpsmsn=1&refig=56cc17081b8246f4ce0ab6c0ec555f61&sp=1&qs=HS&pq=pub&sc=8-3&cvid=56cc17081b8246f4ce0ab6c0ec555f61
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.bing.com/search?q=public+contracts+scotland+tender&form=IENTHT&mkt=en-gb&httpsmsn=1&refig=56cc17081b8246f4ce0ab6c0ec555f61&sp=1&qs=HS&pq=pub&sc=8-3&cvid=56cc17081b8246f4ce0ab6c0ec555f61
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
High Power Laser System
Reference number: HWU/1814
II.1.2) Main CPV code
38636100
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University is seeking a Contractor for the:
— high average power ultrashort pulsed (femtosecond – picosecond) laser,
— laser beam precision manipulation equipment (XY galvanometer scanner, software, etc) for high precision laser manufacturing workstation,
— access to internal system clock for accurate synchronisation/triggering of the laser system,
— second harmonic (green) upgrade availability.
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
University's Edinburgh Campus
II.2.4) Description of the procurement
The University has a requirement for a high power laser system.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 8
This contract is subject to renewal: Yes
Description of renewals:
Tenderers are asked to provide pricing for warranty extensions, for up to 2 extra years (or 3 total years from initial installation).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
Please refer to Selection Criteria: Question A of Part IV [ESPD].
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The successful contractor will be required to have a minimum “general” yearly turnover of 600 000 GBP for the last 2 years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract, the types and levels of insurance listed below. Please note that these levels are “for each and every claim” and there will be no limit of liability accepted. Bidders also must confirm they can provide the following supporting evidence at point of award.
Minimum level(s) of standards required:
Insurance requirements
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract, the types and levels of insurance listed below. Bidders also must confirm they can provide the following supporting evidence at point of award.
Employer's (Compulsory) Liability Insurance = 5 000 000 GBP
Product Liability Insurance = 5 000 000 GBP
Public Liability Insurance = 5 000 000 GBP
Please refer to Selection Criteria: Question B of Part IV [ESPD].
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/01/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
04/01/2019
Local time: 12:00
Place:
University's Edinburgh Campus
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
(i) economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015;
(ii) ESPD will be scored on pass/fail basis;
(iii) the ratio for this procurement exercise is Technical 60 % and Commercial 40 %. Detail on this award criteria can be found in Section 3 of the ITT;
(iv) question scoring methodology:
100 – Value Add: The Tenderer has provided a strong methodology addressing all the key points requested and has also provided detail of relevant value add that they can provide.
75 — Good: The Tenderer response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provide details on how the requirements will be fulfilled.
50 — Acceptable: The Tenderer has provided an acceptable methodology addressing most of the key points listed above in detail or the Tenderer has provided all the key points listed above but lacks detail in answering the question fully. The response provides confidence that the requirements can be met.
25 — Minor Concerns: The Tenderer has provided a methodology addressing some of the key points listed above in detail or the Tenderer has provided most of the key points listed above but lacks detail. The response provided does not provide confidence fully that the requirements can be met.
0 — Major Concerns: The Tenderer has failed to address the question, submitted a nil response or any element of the response gives cause for major concern.
(v) Tenderers will be asked to complete the following forms in the technical questionnaire in PCS-Tender: Form of Tender; Bona Fide Tender; Freedom of Information; Supply Chain Code of Conduct; and Parent Company Guarantee. Please note that these forms are for information only and will not be scored.
(vi) the successful Contractor must confirm they comply with Modern Slavery Act 2015;
(vii) where the capability and capacity of a subcontractor, members of a consortia or any other body will be relied on to meet the selection criteria, separate ESPD are required from each of those other parties relied on. Where subcontractors are to be used but their capability and capacity are not relied on, University may choose to request separate ESPD;
(viii) Bidders are not required to produce supporting documentary evidence at the time of submitting the ESPD. However, where it is necessary to ensure the integrity and proper conduct of the procurement process, the University can request the evidence any time during the procurement process, all or part of the supporting documents from bidders. It is a discretionary ground for exclusion for a bidder not to be able to provide the ESPD supporting documents, or to withhold or misrepresent such information. More details on this can be found in the exclusion stage;
(ix) the successful Contractor will be required to provide 2 years audited accounts, or equivalent prior to awarded to the Contract, or confirm in their tender submission the publicly accessible, free, online location of accounts if available in such a format. There must be no qualification or contra-indication from any evidence provided in support of the Contractor’s economic and financial standing.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_12427. The ITT code is 27455. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12427. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:565493).
VI.4) Procedures for review
VI.4.1) Review body
Heriot Watt University
Moyen House, Research Park North, Heriot-Watt University
Riccarton, Edinburgh
EH14 4AP
UK
Telephone: +44 1314514443
E-mail: r.r.carson@hw.ac.uk
Internet address(es)
URL: http://hw.ac.uk
VI.5) Date of dispatch of this notice
23/11/2018