Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Forestry and Land Scotland
1 Highlander Way, Inverness Retail Park
Inverness
IV2 7GB
UK
Telephone: +44 31313705179
E-mail: procurement@forestryandland.gov.scot
NUTS: UKM
Internet address(es)
Main address: http://https://forestryandland.gov.scot/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Woodland Establishment across Scotland through a Dynamic Purchasing System (DPS)
Reference number: FW0049
II.1.2) Main CPV code
77200000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority (FLS) has established a Dynamic Purchasing System (DPS) for Woodland Establishment across Scotland. The DPS comprises 2 lots: commercial and amenity and planting and maintenance.
This DPS shall be open from the 1.11.2019 until the 31.10.2024 (validity period).
New applications shall be evaluated and the decision communicated within 10 working days.
II.1.5) Estimated total value
Value excluding VAT:
12 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Single DPS agreement for Lots 1 and 2.
II.2) Description
Lot No: 1
II.2.1) Title
Commercial and Amenity Woodland Establishment, Contractor will be the Forest Works Manager (FWM)
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Commercial and amenity woodland establishment, contractor will be the Forest Works Manager (FWM), circa 1 500 hectares and approximately 9 000 000 GBP.
The authority expects the Contractor to undertake all the establishment work that will be required to deliver the overall specification in the land management plan and associated documents: this will include appropriate ground preparation, vegetation control, sourcing appropriate provenances of the tree species specified in the land management plan, planting, maintenance, protection of the crop from damaging agents, and effective communication throughout the life of the contract.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
9 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
DPS validity period will be for 5 years, a retender would need to be published within approximately 12 months before the end date.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
There is no limit to the number of Contractors that can be appointed to the DPS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Planting and Maintenance Woodland Establishment on Sites where the Authority is the Forestry Works Manager (FWM)
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Planting and maintenance woodland establishment on sites where the authority is the Forestry Works Manager (FWM), circa 700 hectares, of which 100 hectares is for slope stabilisation and approximately 3 500 000 GBP.
Contractors will be expected to undertake forest establishment operations which will include tree planting, beating-up to replace any dead or missing trees, chemical weeding and hand weeding operations. Further operations that may be required such as tree protection with the application individual tree protectors or control noxious weeds will be detailed in invitations to tender.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
3 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
DPS validity period will be for 5 years, a retender would need to be published within approximately 12 months before the end date.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
There is no limit to the number of Contractors that can be appointed to the DPS.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
ESPD Specific Question 4b.5.1, 5.2 and 5.3
(Question) The bidder confirms they already have or can commit to obtain, prior to the commencement of a call-off Contract that they are awarded, the levels of insurance cover indicated in the relevant contract notice.
Minimum level(s) of standards required:
(Statement)
Employer’s (compulsory) liability insurance = minimum 5 000 000 GBP.
Public liability insurance = minimum 5 000 000 GBP for any one incident and unlimited in total.
http://www.hse.gov.uk/pubns/hse40.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
ESPD Specific Question 4c.1.2
(Question) For public supply and public service contracts only, please provide relevant examples of supplies and/or services carried out during the last 3 years as specified in the contract notice.
ESPD Specific Question 4c.4 (Modern Slavery Act)
(Question) Please provide a statement of the relevant supply chain management and/or tracking systems used:
ESPD Specific Question 4c.6
(Question) The following educational and professional qualifications are held by the service provider or the contractor itself:
ESPD 4D.1 Quality Assurance standards
(Health and Safety Procedures)
(Question) Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required Health and Safety standards?
ESPD 4D.2 Environmental Management Systems
(Question) Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required environmental management systems or standards?
Minimum level(s) of standards required:
ESPD Specific Question 4c.1.2
(Statement) For each lot, bidders are required to provide at least 1 example using the template in the document FW0049 Appendix 1a - 4C-1-2 Technical Experience that demonstrates relevant experience to deliver the requirement for the lot described as detailed in the document FW0049 DPS Specification.
ESPD Specific Question 4c.4 (Modern Slavery Act)(Statement)
Bidders with a turnover greater than 36 000 000 GBP are required to comply with the Modern Slavery Act 2015 and must provide a link to their online statement setting out the steps they have taken to ensure there is no modern slavery in their own business or their supply chains to ensure that slavery and human trafficking is not taking place in any part of its own business.
http://www.legislation.gov.uk/ukpga/2015/30/section/54/enacted
Bidders with a turnover less than 36 000 000 GBP may give a brief explanation of what steps if any you are taking to ensure that slavery and human trafficking is not taking place in any part of its own business.
ESPD Specific Question 4c.6
(Statement) Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:
Please confirm that operators will have the relevant certificates ((Statement) — See FW0049 Appendix 1 — ESPD Standard Statements) for the Operation that they are tasked.
ESPD 4D.1 Quality Assurance standards
(Health and Safety Procedures)
(Statement) See FW0049 Appendix 1 — ESPD Standard Statements in PCS-T.
ESPD 4D.2 Environmental Management Systems
(Statement) See FW0049 Appendix 1 — ESPD Standard Statements in PCS-T.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 159-392762
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/10/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
31/10/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
DPS validity period will be for 5 years, a retender would need to be published within approximately 12 months before the end date.
VI.3) Additional information
Only contractors admitted onto the DPS will be invited to tender for the relevant lot.
ESPD evaluation will be scored as pass/fail. Should any question be scored ‘fail’ the entire bid shall be set aside.
Where the bidder relies on the capacities of other entities/consortium member in order to meet the selection criteria they must provide a separate ESPD for each entity. Please read the bidders instructions on the ESPD section 2C.1 for full details.
If the bidder intends to subcontract any share of the contract to third parties, then the bidder will be required to submit a separate ESPD (Part II A&B, and Part III A&B only) for each subcontractor.
Please read the bidder’s instructions on the ESPD Section 2D.1 and 2D.1.2.
Where changes are made (with the agreement of FLS DPS Manager during the period of the DPS to the other entities that the bidder relies on in order to meet the selection criteria they must provide a separate ESPD for each new/replacement member to the FLS DPS Manager.
The ESPD will be reviewed by FLS to determine the appropriateness of the new/replacement member. FLS's decision on whether or not to allow the change/addition will be final.
Contracts will be awarded using weightings in Section II.2.5), the authority reserves the right to amend weightings by up to ±20 % where it is deemed appropriate.
The FLS guide to PCS-T here:
https://forestryandland.gov.scot/images/researchandresources/procurement/Procurement-Supplier-Guidance-for-PCS-Tender.pdf
The supplier developer programme is available to assist suppliers with public procurement including training events:
https://www.sdpscotland.co.uk/region/public-bodies-forestry-commission/
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 14254
For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Monitoring and enforcing its application would put an unreasonable burden on all the parties.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community benefits will be asked in mini-competitions with a value greater than 1 000 000 (Lot 1) or 500 000 (Lot 2) (GBP, ex VAT), the authority may ask for community benefits below these values (see tender documents for full detail):
— targeted recruitment and vocational training initiatives,
— supporting educational initiatives,
— support or funding for community and/or environmental initiatives,
— supported business, third sector and voluntary initiatives,
— support and development opportunities delivered to disadvantaged groups,
— support for equality and diversity initiatives to encourage inclusiveness.
(SC Ref:600004)
VI.4) Procedures for review
VI.4.1) Review body
Forestry and Land Scotland
1 Highlander Way, Inverness Retail Park
Inverness
IV2 7GB
UK
Telephone: +44 1313705179
E-mail: procurement@forestryandland.gov.scot
Internet address(es)
URL: http://https://forestryandland.gov.scot/
VI.5) Date of dispatch of this notice
30/10/2019