Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Enterprise c/o Colliers International
Level 6, 2 West Regent Street
Glasgow
G2 1RW
UK
Contact person: Adam Cunningham
Telephone: +44 1413437925
E-mail: adam.cunningham@scotent.co.uk
NUTS: UKM82
Internet address(es)
Main address: www.colliers.com
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17863
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services — Nine, Edinburgh Bio-Quarter
Reference number: SE 2019-105
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
SE owns Building Nine, Edinburgh Bio-Quarter located on the Edinburgh Bio-Quarter site on Little France Road, Edinburgh, EH16 4UX.
Providing a clean, welcoming and safe environment to all staff, visitors and clients is paramount to SE.
This invitation to tender (ITT) will establish a single, three-year contract (with the option to extend for a further 1-year period) to maintain a clean office environment and ensure full compliance with SE’s environmental obligations whilst ensuring an effective and considered approach to the expenditure of public funds.
It is anticipated that the contract will commence on 1.2.2020 for a 3-year period, with SE having the option to extend for a further 1-year period.
Full details can be found within the invitation to tender (ITT) and associated documentation.
II.1.5) Estimated total value
Value excluding VAT:
455 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90911200
90919200
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Edinburgh.
II.2.4) Description of the procurement
Scottish Enterprise (SE) is Scotland's main economic development agency and aims to deliver a significant, lasting effect on the Scottish economy. Our role is to help identify and exploit the best opportunities for economic growth. We support ambitious Scottish companies to compete within the global marketplace and help build Scotland’s globally competitive sectors. We also work with a range of partners in the public and private sectors to attract new investment to Scotland and to help create a world-class business environment.
SE owns Building Nine, Edinburgh Bio-Quarter located on the Edinburgh Bio-Quarter site on Little France Road, Edinburgh, EH16 4UX.
Providing a clean, welcoming and safe environment to all staff, visitors and clients is paramount to SE.
This invitation to tender (ITT) will establish a single, three-year contract (with the option to extend for a further 1-year period) to maintain a clean office environment, and ensure full compliance with SE’s environmental obligations whilst ensuring an effective and considered approach to the expenditure of public funds.
Contract services to incorporate:
Internal cleaning of selected offices tenanted and vacant, laboratories, meeting rooms corridors, staircases and landings, reception and breakout areas, lifts, tea prep and kitchen areas, toilets and showers; Internal (landlords areas only) and external window cleaning: supply, replenishment and management of cleaning consumables, supply and management of sanitary requirements and specific building requirements for the Edinburgh Bio-Quarter Nine building are identified in the Edinburgh Bio-Quarter Nine Cleaning specification document detail. (Appendix A provides more detail).
It is anticipated that the contract will commence on 1.2.2020 for a 3-year period, with SE having the option to extend for a further 1-year period.
It is estimated that the value of this commission will be between 310 000,00 GBP and 340 000,00 GBP excluding VAT for a period of 36 months, with an option to extend for a further 12 months with a value of between 105,000.00 and 115 000,00 GBP excluding VAT.
In respect of this tender, SE considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (‘TUPE’) may apply in respect of the incumbent contractor.
SE is a Real Living Wage accredited employer. It is SE’s expectation that all suppliers will pay at least the Real Living Wage to their employees engaged on this contract and to promote payment of the Real Living Wage throughout their supply chain.
Bidders can find out more about the Real Living Wage at the following link https://www.livingwage.org.uk/
Full details can be found within the invitation to tender (ITT) and associated documentation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
455 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
After the initial 36 month period, Scottish Enterprise will have the option to extend the contract for a further 12 month period at its discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Statement for ESPD Question 4A.2 — Suppliers must have safe contractor or other equivalent accreditation.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Statement for ESPD Question 4B.1.2 — bidders will be required to have an average yearly turnover of a minimum of 225 000,00 GBP for the last 2 years.
Statement for ESPD Question 4B.3 — Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.
Statement for ESPD Question 4B.4 — Bidders will be requested to state the value for the quick liquidity ratio. Ratio = (Current Assets — Inventory)/Current Liabilities. The ratio should be equal to or greater than 0.8.
Statement for ESPD question 4B.5.1 — Please confirm below whether you already have or can commit to obtain, prior to the commencement of the contract, appropriate levels of insurance for this contract. Bidders that do not already have, or cannot commit to obtain insurances may be excluded from further participation in this procurement exercise.
— employer’s (compulsory) liability insurance: 5 000 000 GBP,
— public liability insurance.
Bidders must state the value of insurance that they think is appropriate for the contract.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Statement for ESPD Question 4C.1.2 — Bidders will be required to provide 3 examples that demonstrate that they have the relevant experience to deliver the services as described in Part II.2.4) of the OJEU contract notice and Section 3 of the ITT. Bidders should detail their experience within the last 3 years.
Bidders may submit examples in a separate document to allow room to provide details of the service provided, this should be referenced clearly.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Statement for ESPD Part IV), Section D — specific questions relating to quality assurance and environmental management standards are also detailed in Section VI.3) of the contract notice.
Copies of the relevant policies and documented procedures are required to be submitted with your tender response.
Statement for ESPD Question 4D.1 — bidders are required to hold the following and are required to provide with their tender submission:
1) A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/12/2019
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
06/12/2019
Local time: 11:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
It is envisaged that this contract will require to be renewed near the end date of this contract period. SE prepare a forward plan of procurement and this will appear in a future iteration of the forward plan when appropriate.
VI.3) Additional information
Statement for ESPD Question 4D.1 — bidders are required to hold the following and are required to provide with their tender submission:
2) A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery. This must include the quality of output and general performance. The bidder must be able to provide copies of their organisation’s documentation procedures that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder’s organisation. They must set out how the bidder’s organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce;
3) A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence;
4) Health and safety procedures — bidders are required to have in place and provide evidence of with tender submissions — a documented process demonstrating the bidder’s arrangements for ensuring that H&S measures are effective in reducing/preventing incidents, occupational ill-health and accidents. This must provide details of the arrangements for H&S management that are relevant to the nature and scales of the requirement.
Statement for ESPD Question 4D.2 — bidders are required to have in place and provide with tender submissions — documented arrangements for ensuring that the bidder’s environmental management procedures are effective in reducing/preventing significant impacts on the environment. This should evidence that the bidder’s organisation’s environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints.
Statement for ESPD Question 2A.17 — Form of Participation (Notably as part of a group, consortium, joint venture or similar) Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation.
Statement for ESPD Question 2D.1.2 — If a substantial proportion of the work would go to a subcontractor we may ask for a completed ESPD form for those subcontractors (only Sections A and B of Part II) and Part III) will be requested). We will advise bidders if we require this information prior to the subcontractor commencing work on the contract.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=602226
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:602226)
VI.4) Procedures for review
VI.4.1) Review body
Scottish Enterprise c/o Colliers International
Level 6, 2 West Regent Street
Glasgow
G2 1RW
UK
Telephone: +44 1412261000
E-mail: adam.cunningham@scotent.co.uk
Internet address(es)
URL: www.colliers.com
VI.4.2) Body responsible for mediation procedures
Scottish Government Single Point of Enquiry
Procurement and Commercial Division, 7th Floor, 5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.uk
Internet address(es)
URL: http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In the first instance, contact the Head of Procurement, FM and Risk — Philip Martin — enquiries@scotent.co.uk
An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.4) Service from which information about the review procedure may be obtained
Scottish Government Single Point of Enquiry
Procurement and Commercial Division, 7th Floor, 5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.uk
Internet address(es)
URL: http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries
VI.5) Date of dispatch of this notice
01/11/2019