Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glasgow West Housing Association Ltd
5 Royal Crescent
Glasgow
G3 7SL
UK
Telephone: +44 1413316650
E-mail: admin@glasgowwestha.co.uk
Fax: +44 1413316679
NUTS: UKM82
Internet address(es)
Main address: http://www.gwha.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16182
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Other: Housing association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Reactive Maintenance and Voids
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Reactive maintenance service and void framework to all Glasgow West HA stock.
II.1.5) Estimated total value
Value excluding VAT:
2 300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 4 lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
All as per the attached project particulars and ESPD guidance — GWHA — R&M framework – final.
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Domestic Response Repairs and Voids (High Rise)
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
Services will consist of general responsive/reactive repairs and maintenance services to include voids offering 365 days 24/7 maintenance service to the housing stock in the lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12 month periods at GWHA discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Domestic Response Repairs and Voids (All other Properties)
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
Services will consist of general responsive/reactive repairs and maintenance services to include voids offering 365 days 24/7 maintenance service to the housing stock in the lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12 month periods at GWHA discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: Common Area Response Repairs (High Rise)
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
Services will consist of general responsive/reactive repairs and maintenance services to the common areas offering 365 days 24/7 maintenance service to the housing stock in the lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12 month periods at GWHA discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4: Common Area Response Repairs (All other Properties)
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
Services will consist of general responsive/reactive repairs and maintenance services to the common areas offering 365 days 24/7 maintenance service to the housing stock in the lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12 month periods at GWHA discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All as per the attached project particulars and ESPD guidance — GWHA — R&M framework – final.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
All as per the attached project particulars and ESPD guidance — GWHA — R&M framework – final.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
All as per the attached project particulars and ESPD guidance — GWHA — R&M framework – final.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
KPI's are included within the contract documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 126-308382
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/12/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/12/2019
Local time: 12:00
Place:
5 Royal Crescent, Glasgow.
Information about authorised persons and opening procedure:
Senior Officers.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
All as per the attached project particulars and ESPD guidance — GWHA — R&M framework – final.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you comprehensively read and fully understand the esp guidance and contract documents. this a price per property (PPP) project for Lot 1 and 2 reactive and NHF SORS for Lot 1 and 2 voids for the initial time period moving to PPP in time. Lots 3 and 4 will be NHF SORS. You must unsure that you again fully understand the SOR and contract requirements.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=602654
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community benefits requirements are included within the contract documents.
(SC Ref:602654)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow West Housing Association Ltd
5 Royal Crescent
Glasgow
G3 7SL
UK
Telephone: +44 1413316650
Fax: +44 1413316679
Internet address(es)
URL: http://www.gwha.org.uk/
VI.5) Date of dispatch of this notice
01/11/2019