II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Hertford Regional College, Hertfordshire, UNITED KINGDOM.
II.2.4) Description of the procurement
Tender Information:
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the college facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide premises that are fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for 3 years in duration from 1.8.2019 until 31.7.2022 with the option to extend upon agreement with the client for a further 2-year period. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The client will require the sum of 5 200 GBP to be added to your bidding model to cover the cost of running this tender. This cost will be paid in full by the successful supplier to the client upon contract award and will be recovered by the successful supplier via charging this in as part of the 3-year contract cost.
Current cleaning arrangements:
— at present there are 33 cleaning staff employed at the 2 campuses where the structure is:
—— non-working cleaning supervisors 20 hours per week on both sites,
—— one additional working supervisor 15 hours per week on the Broxbourne site.
— there are 19 cleaning operatives on the Broxbourne site and 14 on the Ware site each day,
— there is one day cleaner on the Ware site 10.00 a.m. to 4.00 p.m. each and 3 day cleaners on the Broxbourne site each day with the hours being 10.00 a.m. to 2.00 p.m./12.00 p.m. to 2.00 p.m./2.00 p.m. to 5.00 p.m,
— the current contractor is Evergreen Facilities Services,
— there are no incumbent members of cleaning staff who are members of the LGPS,
— please be advised that the client has a minimum requirement for a supplier’s employers liability/public liability and professional indemnity insurance of 5 000 000 GBP,
— the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP,
— the annual value of the current contract is 304 323 GBP.
II.2.5) Award criteria
Quality criterion: Cleaning service delivery
/ Weighting: 20
Quality criterion: Management
/ Weighting: 10
Quality criterion: People
/ Weighting: 15
Quality criterion: Service development
/ Weighting: 12.5
Quality criterion: Compliance and cultural fit
/ Weighting: 7.5
Cost criterion: Finance
/ Weighting: 35
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No