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Summary

OCID:
Published by:: Tonbridge Grammar School
Authority ID:: AA33473
Publication date:: 07 November 2019
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1 165 students on roll and 102 teaching and support staff, the school would wish the successful contractor to review the current provision of cleaning services offered and make recommendations accordingly.

The contract being tendered is for 3 years in duration from 1.11.2019 to 3.10.2022, and will operate as a guaranteed performance contract, with the successful contractor offering the school a guaranteed return/cost per annum for the provision of cleaning services.

We require the services of a competent and professional outsourced cleaning provider who can provide effective cleaning solutions to our schools. This includes daily cleaning and out of term deep cleaning, for spaces including, but not limited to teaching, office, circulation, sports and rest room spaces. The supplier shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the school. In addition, the provider will also be responsible for all legal and health and safety and safety requirements in delivering the services.

The school year is based on a calendar of 39 weeks/195 days. Additional cleaning will be required for certain holiday periods, commensurate with any activities taking place on the school site. (i.e. Easter and summer activity camps, which currently run for 6 weeks p.a.). This additional cleaning is specific to certain areas and not for the whole site.

The contract offered covers the scope for the provision of all cleaning services within the school, which currently include: washrooms, changing rooms (x 4), classrooms, circulation areas, dining hall and 2 x further eating areas, main school hall, sports hall (floor only), dance studio (c/w mirrors), staff workrooms, medical room, food technology room, offices and main reception. Total cleanable interior floor space has been calculated at 10 103 m2, divided into 4 separate facilities on the school site. For a virtual tour of the school facilities click on the below link.

https://www.tgs.kent.sch.uk/virtual-tour

The core cleaning shift will be required Mon-Fri 3 p.m. – 9 p.m.. In addition to the cleaning duties, it will be a requirement of the cleaning supervisor to lock and secure the site every weekday evening. If there should be either a school event or an external letting taking place, the school’s facilities and estates dept. will undertake this.

The school would also like the cleaning contractor to provide an annual window cleaning service for the site as an additional chargeable service.

Whilst the school prioritises value for money as a key objective of the competitive tender process, the Governing Body is not obliged to accept the lowest price.

Tonbridge Grammar school expects the successful contractor to enable the continued development of cleaning services. As a school who are continually seeking ways to improve and develop the ethos and learning environment for students and staff, the school expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the school. The school does have a keen interest in reducing the amount of non-recyclable waste generated on a daily basis and will expect any tender to include details of environmental initiatives.

Please be advised that this contract will be awarded on a 3 + 2 years basis.

Further information is provided in the SQ and tender documentation.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

Tonbridge Grammar School

Deakin Leas

Tonbridge

TN9 2JR

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKJ4

Internet address(es)

Main address: https://www.tgs.kent.sch.uk/

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Tonbridge Grammar School — Tender for Cleaning Services

II.1.2) Main CPV code

90919300

II.1.3) Type of contract

Services

II.1.4) Short description

Tonbridge Grammar School is a high achieving selective grammar school with academy status, educating girls between the ages of 11 and 16 and girls and boys in the sixth form. As an International Baccalaureate (IB) World School, we blend the best of a traditional curriculum with the principles and ethos of the IB Organisation. The school prepares students for GCSEs and the International Baccalaureate Diploma.

The school opened in 1905 and is situated in 5 acres in Deakin Leas, Tonbridge. We are well resourced with modern facilities. The hands building was opened in 2009 and offers state-of-the-art classrooms, a drama and dance studio and a sports hall. The IBarn, a dedicated sixth form study centre, was opened in September 2015, and in 2018 construction was completed for a full size all-weather hockey pitch, 100 m sprint track and cricket practice nets to bring our outdoor facilities up to the very latest standards for competitive sports.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 324 008.20 GBP

II.2) Description

II.2.3) Place of performance

NUTS code:

UKJ4

Main site or place of performance:

Tonbridge Grammar School, Kent, UNITED KINGDOM.

II.2.4) Description of the procurement

https://www.tgs.kent.sch.uk/virtual-tour

The school would also like the cleaning contractor to provide an annual window cleaning service for the site as an additional chargeable service.

Whilst the school prioritises value for money as a key objective of the competitive tender process, the Governing Body is not obliged to accept the lowest price.

Please be advised that this contract will be awarded on a 3 + 2 years basis.

Further information is provided in the SQ and tender documentation.

II.2.5) Award criteria

Quality criterion: Cleaning service delivery / Weighting: 20

Quality criterion: Management / Weighting: 10

Quality criterion: People / Weighting: 10

Quality criterion: Service development / Weighting: 10

Quality criterion: Compliance and cultural fit / Weighting: 10

Cost criterion: Finance / Weighting: 40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 066-154930

Section V: Award of contract

Title: Tonbridge Grammar School — Tender for Cleaning Services

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

07/10/2019

V.2.2) Information about tenders

Number of tenders received: 7

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Town and Country Cleaners Ltd

Canterbury