Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Newcastle-under-Lyme Borough Council
Castle House, Barracks Road
Newcastle-under-Lyme
ST5 1BL
UK
Contact person: Andrew Bird — Head of Recycling and Waste
Telephone: +44 1782717717
E-mail: andrew.bird@newcastle-staffs.gov.uk
Fax: +44 1782711032
NUTS: UKG
Internet address(es)
Main address: http://www.newcastle-staffs.gov.uk/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA0592
I.1) Name and addresses
Lichfield District Council
Lichfield
UK
E-mail: procurement@lichfielddc.gov.uk
NUTS: UKG
Internet address(es)
Main address: www.lichfielddc.gov.uk/Home.aspx
I.1) Name and addresses
Tamworth Borough Council
Tamworth
B79 7BZ
UK
E-mail: procurement@tamworth.gov.uk
NUTS: UKG
Internet address(es)
Main address: https://www.tamworth.gov.uk/
I.1) Name and addresses
East Staffordshire Borough Council
East Staffordshire
UK
E-mail: procurement@eaststaffsbc.gov.uk
NUTS: UKG
Internet address(es)
Main address: http://www.eaststaffsbc.gov.uk/
I.1) Name and addresses
South Staffordshire Council
Codsall
UK
E-mail: procurement@sstaffs.gov.uk
NUTS: UKG
Internet address(es)
Main address: https://www.sstaffs.gov.uk/
I.1) Name and addresses
Borough Council of Newcastle-under-Lyme
Newcastle-under-Lyme
UK
E-mail: andrew.bird@newcastle-staffs.gov.uk
NUTS: UKG
Internet address(es)
Main address: https://www.newcastle-staffs.gov.uk/
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
Newcastle-under-Lyme Borough Council
Tamworth Borough Council
Lichfield District Council
East Staffordshire Borough Council
South Staffordshire Council
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Garden Waste Stickers and Supporting Services
II.1.2) Main CPV code
79824000
II.1.3) Type of contract
Services
II.1.4) Short description
Collaborating Councils are seeking a provider for the following goods and services:
Permit stickers
For each of its relevant customer the Council’s require the following:
1) A5 high tack sticker (weather and scratch proof) to be printed with customer address, ref number and artwork as supplied by the contracting authorities, with instructions for customers printed on reverse of the sticker — as supplied by the contracting authorities.
Further details can be found in the invitation to tender documents.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
639 600.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79824000
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
Newcastle-under-Lyme, Lichfield, Tamworth, East Staffordshire, South Staffordshire.
II.2.4) Description of the procurement
Collaborating Councils are seeking a provider for the following goods and services:
Permit stickers
For each of its relevant customer the Council’s require the following:
1) A5 high tack sticker (weather and scratch proof) to be printed with customer address, ref number and artwork as supplied by the contracting authorities, with instructions for customers printed on reverse of the sticker — as supplied by the contracting authorities;
2) C5 window envelope with artwork as supplied by the contracting authorities and franking mark for postage;
3) A4 covering welcome letter to be printed with artwork supplied by the contracting authorities. The letter is a standard format and is not personalised;
4) 2nd class postage to each address;
5) All the above to be carried out on a daily basis. Each delivery of service will issue stickers for address data uploaded from each Council;
6) Additional pick and pack may be scheduled by request of the contracting authorities.
Cloud portal
7) Cloud management system required to manage customer garden bin stickers;
8) The contracting authorities to upload customer addresses (excel spreadsheet) on a weekly basis to a cloud portal;
9) Cloud portal to feature SLL certificate and encryption for when addresses are uploaded by contracting authorities;
10) Password protection with secure database storage and user update logging;
11) Contracting authorities staff to have access to cloud portal to monitor ‘live’ progress of customers permits – showing dispatch or print queue status;
12) Contracting authorities call-centre staff to have ‘read only’ access to portal to answer customer queries;
13) Contracting authorities do want to list all the information they require on the system for a belt and braces approach i.e. address, permit number, date of printing and postage etc;
14) Contracting authorities waste team to have edit access to portal;
15) Monthly reports/invoicing;
16) Process to address complaints of non-receipt of permits.
II.2.5) Award criteria
Quality criterion: 8.3 ‘a’ to ‘d’ and 8.4 ‘a’ and ‘b’ ITT Part 2 Section 8
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 076-181132
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/10/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Euro Label Printers
23 Alphabet Mews
London
SW9 0FN
UK
Telephone: +44 2075829579
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 706 300.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(MT Ref:217309)
VI.4) Procedures for review
VI.4.1) Review body
Newcastle-under-Lyme Borough Council
Castle House, Barracks Road
Newcastle-under-Lyme
ST5 1BL
UK
Telephone: +44 1782717717
Fax: +44 1782711032
Internet address(es)
URL: http://www.newcastle-staffs.gov.uk/
VI.5) Date of dispatch of this notice
07/11/2019