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Summary

OCID:
Published by:: Learners' Trust
Authority ID:: AA78044
Publication date:: 12 November 2019
Deadline date:: 27 December 2019
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Learners’ Trust may grow further, with a number of additional schools becoming part of the Trust during this contract period. The provision of catering services at these schools if they have joined the Trust, or ended their current catering contract, will fall under the scope of this contract. The successful supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the contract.

Not all the schools have their own kitchen facilities, as detailed below, and it is expected that the successful Supplier will have the experience and ability to offer this type of delivered meal service.

Current pupil roll numbers across all 18 sites is circa 3690.

Estimated annual turnover value based on the current Universal Free School meal allowance across all 18 locations is circa 1 000 000,00 GBP (1 million pounds) per annum including Universal Free School Meals, Free School Meals and cash sales. Current uptake levels vary across all sites and the Trust firmly believes that with improved choice and quality there is a real opportunity to increase levels of uptake.

For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.

The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the client on the consolidated contract performance. It is imperative that an open book policy is offered to ensure that each school has total clarity on financial performance.

The fixed price contract will commence on 1.8.2020 for an initial period of 3 years, ending on 31.7.2023, with the opportunity to extend for a further period of 2 years at the discretion of the LEARNERs’ Trust’s governing body. Where improvements to financial surpluses are generated the supplier shall share these on an agreed percentage return. Free school meals uptake and any ad-hoc catering requirements will be invoiced on a monthly basis and detailed backup will be a requirement of the accounting system.

The client invites suppliers to consider offers of appropriate capital investment and suppliers’ ideas for the development of the current catering service will be welcomed. Any capital investment provided shall subsequently be managed centrally by Learners’ Trust on behalf of the schools.

Please note:

1) The contract is being advertised as a single lot,

2) The current provision of a delivered meal service from High Greave Infant School to High Greave Junior School shall continue throughout the new contract; however, this shall cease to any non-trust Schools on 31.7.2020;

3) The current provision of a delivered meal service from Brimington Junior School shall cease on 31.7.2020;

4) The current provision of a delivered meal service from Somerlea Primary School shall cease on 31.7.2020;

5) There is no kitchen on site at Eckington Junior School; therefore, a delivered meal service is required from 1.8.2020;

6) There is no kitchen on site at Brimington Manor School; therefore, a delivered meal service is required from 1.8.2020;

7) There is no kitchen on site at Old Hall Junior School; therefore, a delivered meal service continues to be required from Learners’ Trust’s Holme Hall Primary School (or another suitable hub kitchen) from 1.8.2020;

8) New Whittington Primary School is a split site, with a continued requirement for meals to be transferred between sites;

9) Reference site visits shall be conducted, as part of the bid assessment process, to view a live service at a primary school in close proximity to the current Trust schools.

(Further information is provided in the SQ document.)

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Learners' Trust

Eckington Business Centre II, Gosber Street, Eckington

Sheffield

S21 4DA

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKE32

Internet address(es)

Main address: https://www.learnerstrust.org

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://litmuspartnership.co.uk/sq/learners-trust/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

S4S Oaks Schools Cluster — Learners' Trust — Tender for Catering Services

II.1.2) Main CPV code

55524000

II.1.3) Type of contract

Services

II.1.4) Short description

The successful supplier will be required to provide catering services for Learners’ Trust at 18 locations.

Full details in relation to the schools can be found on the Learners’ Trust website: www.learnerstrust.org

Services 4 Schools (S4S) and Oaks Consultancy have been commissioned by Learners’ Trust to coordinate this project to ensure Best Value Principles are achieved. The Litmus Partnership are working in partnership with S4S and Oaks Consultancy to manage the tender process and to assist with protocols that need to be in place throughout the tender management process.

The catering services provision at all 18 schools has not been market tested in recent years and to ensure best value principles are applied Learners’ Trust has made a decision to tender the catering services.

II.1.5) Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKG12

Main site or place of performance:

See II.1.4) Short description

UNITED KINGDOM.

II.2.4) Description of the procurement

Current pupil roll numbers across all 18 sites is circa 3690.

For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.

Please note:

1) The contract is being advertised as a single lot,

3) The current provision of a delivered meal service from Brimington Junior School shall cease on 31.7.2020;

4) The current provision of a delivered meal service from Somerlea Primary School shall cease on 31.7.2020;

5) There is no kitchen on site at Eckington Junior School; therefore, a delivered meal service is required from 1.8.2020;

6) There is no kitchen on site at Brimington Manor School; therefore, a delivered meal service is required from 1.8.2020;

8) New Whittington Primary School is a split site, with a continued requirement for meals to be transferred between sites;

9) Reference site visits shall be conducted, as part of the bid assessment process, to view a live service at a primary school in close proximity to the current Trust schools.

(Further information is provided in the SQ document.)

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2020

End: 31/07/2025

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 27/12/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 31/01/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The selection questionnaire and associated documents can be obtained at: at: https://litmuspartnership.co.uk/sq/learners-trust/

The closing date for receipt of the selection questionnaire is 27.12.2019 (12.00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic/financial standing (where indicated in the selection questionnaire) shall be returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4) Procedures for review

VI.4.1) Review body