Contract notice
Section I: Contracting
authority
I.1) Name and addresses
ITT For the Provision of Arboricultural Maintenance Services
GB
Rochdale Boroughwide Housing Sandbrook Way Sandbrook House
Rochdale
OL11 1RY
UK
Contact person: Stephen Camm
Telephone: +44 1706273726
E-mail: rbh.procurement@rbh.org.uk
NUTS: UKD33
Internet address(es)
Main address: www.rbh.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.the-chest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.the-chest.org.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.the-chest.org.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ITT For the Provision of Arboricultural Maintenance Services
Reference number: DN441419
II.1.2) Main CPV code
77211500
II.1.3) Type of contract
Services
II.1.4) Short description
RBH has commissioned the survey of all its tree stock and is currently running at 6500 identified trees.
We now require the provision of a fully comprehensive Arboricultural Maintenance Service for all our managed tree stock. This will include, but is not limited to, tree stump removal, temporary re-instatement of tree pits, tree pruning and felling.
Included are 2 further lots for the provision of Emergency Arboricultural Services both out-of-hours and during working hours in respect of any tree deemed an emergency.
All works to be carried out on RBH public areas and individual gardens front and rear.
Scope:
RBH require a framework or individual supplier to deliver a comprehensive Arboricultural Service for all our identified tree stock.
This framework includes a provision for day to day and out of hour’s emergency tree services.
Normal working hours are 7.00 a.m. to 7 p.m. Monday to Friday. These are the hours for any in-hour’s emergency works.
The emergency out of hours work is between 7.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
— Lot 1: tree pruning, felling and full spectrum of aboricultural works,
— Lot 2: emergency call out works (during normal working hours),
— Lot 3: emergency call-out (outside of normal working hours).
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Tree Pruning, Felling and Full Spectrum of Aboricultural Works
II.2.2) Additional CPV code(s)
77211500
II.2.3) Place of performance
NUTS code:
UKD3
Main site or place of performance:
All services will be carried out within the Borough of Rochdale.
II.2.4) Description of the procurement
RBH has commissioned the survey of all its tree stock and is currently running at 6500 identified trees.
We now require the provision of a fully comprehensive Arboricultural Maintenance Service for all our managed tree stock. This will include, but is not limited to, tree stump removal, temporary re-instatement of tree pits, tree pruning and felling.
Included are 2 further lots for the provision of Emergency Arboricultural Services both out-of-hours and during working hours in respect of any tree deemed an emergency.
All works to be carried out on RBH public areas and individual gardens front and rear.
Scope:
RBH require a framework or individual supplier to deliver a comprehensive Arboricultural Service for all our identified tree stock.
This framework includes a provision for day to day and out of hour’s emergency tree services.
Normal working hours are 7.00 a.m. to 7 p.m. Monday to Friday. These are the hours for any in-hour’s emergency works.
The emergency out of hours work is between 7 p.m. and 7.00 a.m. Monday to Friday and Weekends require 24 hour cover.
Trees have been categorized according to size, type of work required and priority for works which will be provided by RBH in bundles of works to be completed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
140 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 years contract with an option of 2 X 1 years extensions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot: 2 Emergency Call Out Works (During Normal Working Hours)
II.2.2) Additional CPV code(s)
77211500
II.2.3) Place of performance
NUTS code:
UKD3
Main site or place of performance:
All services will be carried out within the Borough of Rochdale.
II.2.4) Description of the procurement
RBH has commissioned the survey of all its tree stock and is currently running at 6500 identified trees.
We now require the provision of a fully comprehensive Arboricultural Maintenance Service for all our managed tree stock. This will include, but is not limited to, tree stump removal, temporary re-instatement of tree pits, tree pruning and felling.
Included are 2 further lots for the provision of Emergency Arboricultural Services both out-of-hours and during working hours in respect of any tree deemed an emergency.
All works to be carried out on RBH public areas and individual gardens front and rear.
Scope:
RBH require a framework or individual supplier to deliver a comprehensive Arboricultural Service for all our identified tree stock.
This framework includes a provision for day to day and out of hour’s emergency tree services.
Normal working hours are 7.00 a.m. to 7 p.m. Monday to Friday. These are the hours for any in-hour’s emergency works.
The emergency out of hours work is between 7 p.m. and 7.00 a.m. Monday to Friday and Weekends require 24 hour cover.
Trees have been categorized according to size, type of work required and priority for works which will be provided by RBH in bundles of works to be completed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
50 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 years contract with an option of 2 X 1 years extensions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: Emergency Call-Out (Outside of Normal Working Hours)
II.2.2) Additional CPV code(s)
77211500
II.2.3) Place of performance
NUTS code:
UKD3
Main site or place of performance:
All Services will be carried out within the Borough of Rochdale.
II.2.4) Description of the procurement
RBH has commissioned the survey of all its tree stock and is currently running at 6500 identified trees.
We now require the provision of a fully comprehensive Arboricultural Maintenance Service for all our managed tree stock. This will include, but is not limited to, tree stump removal, temporary re-instatement of tree pits, tree pruning and felling.
Included are 2 further lots for the provision of Emergency Arboricultural Services both out-of-hours and during working hours in respect of any tree deemed an emergency.
All works to be carried out on RBH public areas and individual gardens front and rear.
Scope:
RBH require a framework or individual supplier to deliver a comprehensive Arboricultural Service for all our identified tree stock.
This framework includes a provision for day to day and out of hour’s emergency tree services.
Normal working hours are 7.00 a.m. to 7 p.m. Monday to Friday. These are the hours for any in-hour’s emergency works.
The emergency out of hours work is between 7 p.m. and 7.00 a.m. Monday to Friday and Weekends require 24 hour cover.
Trees have been categorized according to size, type of work required and priority for works which will be provided by RBH in bundles of works to be completed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
40 000.00
EUR
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 years contract with an option of 2 X 1 years extensions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Certification and accreditations relating to carrying out Arboricultural Maintenance Services.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
III.2.2) Contract performance conditions
As per RBH terms and conditions.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/12/2019
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
13/12/2019
Local time: 17:30
Place:
Sandbrook House, Sandbrook Way, Rochdale, OL111RY.
Information about authorised persons and opening procedure:
RBH legal team.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
24 months.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Rochdale Boroughwide Housing
Sandbrook House Sandbrook Way
Rochdale
OL11 1RY
UK
Telephone: +44 170627326
E-mail: rbh.procurement@rbh.org.uk
Internet address(es)
URL: www.rbh.org.uk
VI.5) Date of dispatch of this notice
08/11/2019