Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Waverley Borough Council
Council Offices, The Burys
Godalming
GU7 1HR
UK
Contact person: Patrick Tuite
E-mail: patrick.tuite@waverley.gov.uk
NUTS: UKJ25
Internet address(es)
Main address: https://www.waverley.gov.uk/site/
Address of the buyer profile: https://www.sesharedservices.org.uk/esourcing
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sesharedservices.org.uk/esourcing
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sesharedservices.org.uk/esourcing
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WAV PT Provision of Property Insurance in Respect of Leasehold Flats and Shared Ownership Properties
Reference number: WAV - 029244
II.1.2) Main CPV code
66515200
II.1.3) Type of contract
Services
II.1.4) Short description
The current long term agreement expires on 31.3.2020. Waverley Borough Council invites bids for the provision of its property insurance in respect of private dwellings sold on a leasehold basis, the majority of these were under the Right To Buy (RTB) legislation.
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ25
Main site or place of performance:
II.2.4) Description of the procurement
The current long term agreement expires on 31.3.2020. Waverley Borough Council invites bids for the provision of its property insurance in respect of private dwellings sold on a leasehold basis, the majority of these were under the Right To Buy (RTB) legislation. The dwellings are flats in blocks and flats in houses (maisonettes) where the Council still retain the freehold ownership and the leases state that the Council, as the freeholder, will arrange the buildings insurance on behalf of the leaseholder and recharge the premium as part of the service charge. Other flats in some blocks have not been sold (Council tenanted) and are separately insured so insurance cover for these flats are not required. In addition there are a small number of houses under shared ownership where Waverley Borough Council is responsible for the insurance arrangements although the premiums are re-charged to the residents. Separate policies are required for the leasehold properties and shared ownership portfolios. Cover is expected to commence at 00.01 a.m. on the 1.4.2020.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2025
This contract is subject to renewal: Yes
Description of renewals:
To be renewed at the end of the contract life.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Insurers will be authorised to write the classes of insurance listed within the EU member states subject to English/Welsh law and jurisdiction of the English/Welsh courts. Potential suppliers may be asked to produce a certificate issued by the appropriate insurance regulatory authority indicating the types of insurance the insurer is authorised to provide and must comply with the Department of Trade and Industry’s regulations. All insurers must be at least ‘A-’ rated by standard and poor's (or equivalent) and/or approved by the JLT market security committee, otherwise their submission will be automatically rejected. Please note if the rating of the Insurer drops below the acceptable minimum standard during the life of the contract, the authority can make alternative arrangements at their own discretion.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Details of membership of any professional body or association and education/professional qualifications/experience of all providing the services, and evidence of risk management capabilities. See ITT for more details.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/12/2019
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/03/2020
IV.2.7) Conditions for opening of tenders
Date:
13/12/2019
Local time: 13:00
Place:
All tender returns will be locked until the return date and time has passed.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice Postal
Strand
London
WC2A 2LL
UK
Internet address(es)
URL: www.justice.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Waverley Borough Council
The Burys
Godalming
GU7 1HR
UK
E-mail: patrick.tuite@waverley.gov.uk
Internet address(es)
URL: http://www.waverley.gov.uk/site/
VI.5) Date of dispatch of this notice
08/11/2019