Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
UK
Contact person: The contracts team
Telephone: +44 1924664685
E-mail: contracts@ypo.co.uk
NUTS: UK
Internet address(es)
Main address: http://www.ypo.co.uk/
Address of the buyer profile: http://www.ypo.co.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
YPO — 000949 Home to School and Safeguarding Transportation Solutions
Reference number: DN387658
II.1.2) Main CPV code
48100000
II.1.3) Type of contract
Services
II.1.4) Short description
YPO were looking for a provider to be appointed onto a framework agreement for the provision of a mobile phone subscription service for transport providers and a free downloadable application for parents. The application is aimed at integrating collection and delivery points, routes, times forecast, intelligent notifications, near field communication (NFC) stickers, mobile devices/tablets and finger print recognition hardware and all information to help provide parents with the necessary safeguarding information required whilst their children are on school transport. This will also include a requirement to cover all forms of transportation of schools for children and young people with special educational needs and disabilities. This offering is designed to complement the already existing Local Authority arrangements with transport providers.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
20 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48218000
48510000
72212100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
YPO required a strategic partnership with a single source provider offering a software service which will connect all relevant stakeholders (i.e. parents and transport providers) pertinent to the safeguarding of pupils/vulnerable persons via a portal or application system. The integrated solution will allow for the exchange of secure information between the school and parents. All information encompassing notice of absence, route changes, traffic delays and more, must be performed via a single interconnected platform. The application must be designed to optimise security and to help enhance the level of control that the stakeholders have over all users. The software must notify all stakeholders and guardians of the persons status throughout a designated commute from the moment they board the mode of transportation to the moment they leave. The software must cover all information to help provide parents with the necessary safeguarding information required whilst their children are on school transport. This will also include a requirement to cover all forms of transportation of schools for children and young people with special educational needs and disabilities.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Quality criterion: Delivery and customer service
/ Weighting: 30
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement will cover the period from 11.6.2019 to the 10.6.2021 with 2 options to extend for an additional 12 months up to a maximum of 4 years, with the final expiry being on the 10.6.2023.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 063-146876
Section V: Award of contract
Contract No: 000949
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/05/2019
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Vectare Ltd
Nottingham
NG9 7GW
UK
NUTS: UKF14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 20 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
12/11/2019