Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Solent University
East Park Terrace
Southampton
SO14 0YN
UK
Contact person: Emma Bailey
Telephone: +44 2382013865
E-mail: finance.procurement@solent.ac.uk
NUTS: UKJ3
Internet address(es)
Main address: https://in-tendhost.co.uk/solent
Address of the buyer profile: www.solent.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/solent
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/solent
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/solent
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Catering Services
Reference number: 18.EF.81
II.1.2) Main CPV code
55500000
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of catering services across Solent University, including retail, catering and vending services and hospitality catering. The successful supplier must be able to demonstrate that they have the knowledge, experience, resources and desire to provide high quality catering services to a diverse and demanding customer base with tariffs to suit all price points . A focus on the quality of the offer, providing a wide choice of affordable through to premium products as part of a more holistic approach that is inclusive for all University customers. The University's demographic is varied, and includes those with very restricted budgets, with differing religious backgrounds and ethical values; these customers need to be well catered for. In evaluating the tenders, the University will seek the most economically advantageous offer. Details of criteria and scoring methodology are listed in the invitation to tender.
II.1.5) Estimated total value
Value excluding VAT:
12 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55500000
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Solent University Campuses.
II.2.4) Description of the procurement
Provision of catering services across the University including hospitality, retail, catering and vending services with a focus on the quality of the offer, providing a wide choice of affordable through to premium products as part of a more holistic approach that is inclusive for all University customers. The student demographic is varied, and includes those with very restricted budgets, and students with differing religious backgrounds and ethical values; these customers need to be well catered for.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
12 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option for 2 x 12-month extensions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/01/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
08/05/2020
IV.2.7) Conditions for opening of tenders
Date:
03/02/2020
Local time: 08:30
Place:
Solent University
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Between 2025 and 2027.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Requests for clarifications can only be requested until 17.1.2020 via the In-Tend portal correspondence facility. The University is not bound to accept the lowest offer or any tender in full or in part. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council, the University intend to publish the contract value at contract award stage, and reserved the right to do so. By submitting a tender response tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. This tender will be conducted electronically and tender documents can be downloaded from the web portal (In-Tend) provided earlier in this notice. https://in-tendhost.co.uk/solent. If you are not already registered as a supplier with the In-Tend Portal, you will need to register before accessing the tender documents. Once you have logged in as a supplier, click on current tenders and locate the tender documents by clicking on the reference number detailed in Section II.1.1) of this notice. Further instructions for the submission of tender are below. (Please note, to preserve the integrity of the tendering procedure, all queries must made be via In-Tend). To submit your return, please follow the instructions below:
1) Log in;
2) My tenders;
3) View tender details;
4) View documents;
5) Browse and upload each part of your response;
6) Once all your response documents are uploaded and displayed in the — my documents for return — use — submit my return. Expressions of interest must be by way of completion and return of the invitation to tender document via the intend portal by the date/time specified in IV.2.2). Due to the nature of this service/requirement it was not deemed suitable to be split into lots.
VI.4) Procedures for review
VI.4.1) Review body
Solent University
Southampton
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
14/11/2019