Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Northern Ireland Prison Service
c/o CPD Supplies and Services Division, 303 Airport Road West
Belfast
BT3 9ED
UK
E-mail: justice.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.justice-ni.gov.uk/topics/prisons
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NIPS Supply and Delivery of Toiletries and Personal Hygiene Items for Stores and Tuck Shop
Reference number: ID 2519533
II.1.2) Main CPV code
33700000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Northern Ireland Prison Service, (NIPS) and the Youth Justice Agency (YJA) (the Clients) wish to establish a contract for the supply and delivery of a range of toiletry and personal hygiene items. This contract will be subdivided into the following two (2) separate requirements lists:
1) Stores toiletry and personal hygiene items;
2) Tuck shop toiletry and personal hygiene items.
The NIPS and YJA (the Clients) wish to appoint a contractor to supply and deliver a range of toiletry and personal hygiene items for:
(a) distribution within the prison establishments from the NIPS Stores;
(b) purchase from the prisoner’s tuckshop at their own expense;
(c) distribution within Woodlands JJC; and
(d) purchase from the JJC tuckshop at the young person’s own expense.
II.1.5) Estimated total value
Value excluding VAT:
1 800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
33700000
II.2.3) Place of performance
NUTS code:
UKN
Main site or place of performance:
HMP Maghaberry (Lisburn, Co. Antrim).
HMP Magilligan (Limavady, Co. Londonderry).
Hydebank Wood College (Belfast, Co. Antrim).
Youth Justice Agency (Bangor, Co. Down).
II.2.4) Description of the procurement
The Northern Ireland Prison Service, (NIPS) and the Youth Justice Agency (YJA) (the Clients) wish to establish a contract for the supply and delivery of a range of toiletry and personal hygiene items. This contract will be subdivided into the following two (2) separate requirements lists:
1) Stores toiletry and personal hygiene items;
2) Tuck shop toiletry and personal hygiene items.
The NIPS and YJA (the Clients) wish to appoint a contractor to supply and deliver a range of toiletry and personal hygiene items for:
(a) distribution within the prison establishments from the NIPS Stores;
(b) purchase from the prisoner’s tuckshop at their own expense;
(c) distribution within Woodlands JJC; and
(d) purchase from the JJC tuckshop at the young person’s own expense.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/01/2020
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
12/04/2020
IV.2.7) Conditions for opening of tenders
Date:
13/01/2020
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Since this is a demand-led requirement, neither CPD nor NIPS/YJA can provide any guarantee as to the level of business under this contract.
Contract monitoring: the successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in. the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of. bodies covered by the Northern Ireland Procurement Policy for a period of up to 12 months from the date of issue of the Notice. The. Authority expressly reserves the rights:
(i) not to award any contract as a result of the procurement process commenced by publication. of this notice;
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;
(iii) to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and
(iv) to award contract(s) in stages. And under no circumstances will the authority be liable for any costs incurred by candidates.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures
The UK does not have any such bodies with responsibility for appeal/mediation procedures
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
15/11/2019