Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
North Somerset Council
Town Hall
Weston-super-Mare
BS23 1UJ
UK
Contact person: Mrs Nicola Scribens
Telephone: +44 1275885208
E-mail: nicola.scribens@n-somerset.gov.uk
NUTS: UKK12
Internet address(es)
Main address: http://www.n-somerset.gov.uk/
Address of the buyer profile: http://www.n-somerset.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Building Cleaning for North Somerset Council Children's Centre's and Nurseries (Lot 1) and Tropicana Event Space, Bay Cafe, Offices and Somerset Hall (Lot 2)
Reference number: DN417885
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
This is a building cleaning contract which was split into 2 lots.
Lot 1 for the children's centres and nurseries under the local authority responsibility; and
Lot 2 covered the Tropicana, Bay Cafe, Offices and Somerset Hall.
Bidders could bid on both and win both.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
461 545.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Building Cleaning Children Centres and Nurseries
II.2.2) Additional CPV code(s)
90911000
90919200
90919300
II.2.3) Place of performance
NUTS code:
UKK12
II.2.4) Description of the procurement
This building cleaning opportunity is broken down into 2 lots. Bidders are invited to tender for either lot, or alternatively for both lots and have the opportunity to be awarded one or both lots.
Lot 1
Lot 1 covers the 10 children centres and nurseries that fall under the remit of North Somerset Council. One of the children’s centres (Worle) is based within a library which is also included within the cleaning requirement. They are:
— Ashcombe Nursery,
— Weston Central,
— Oldmixon,
— Little Waves Nursery,
— Worle Library and Children Centre,
— Yeo Valley,
— Nailsea and Backwell,
— Portishead,
— Early Birds Nursery/Long Ashton Children Centre,
— Yatton Children Centre.
In addition, the Portishead children’s Centre requires a combined cleaner and caretaker role. More details can be found within the specification, Appendix 1.
Lot 1 is a fixed requirement of hours and details of the hours required for each children centre/nursery can be found at Appendix 2.
We have provided photos and floor plans of each of the buildings which can be found at Appendix 10 and 11 respectively.
Lot 2
Lot 2 covers the tropicana event space, Offices, the Bay Café and Somerset Hall in Portishead. The specification for which can be found at Appendix 4.
Lot 2 is a mixture of a fixed and a flexible requirement. The Bay Café, Offices and Somerset Hall will have fixed hourly requirements, whilst the Tropicana event space is a flexible requirement based on the events calendar. We will be able to provide a picture of the previous 12 months bookings to give bidders a steer on the potential volume of need. Details of the hours can be found at Appendix 5.
Both lots have individual specifications and pricing schedules. For those wishing to bid for both lots there is also an opportunity to provide a combined lots pricing schedule.
For both lots there is a requirement for annual deep cleans and some buildings also require window cleaning.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Building Cleaning Tropicana, Bay Cafe, Offices and Somerset Hall
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKK12
II.2.4) Description of the procurement
Lot 2
Lot 2 covers the Tropicana Event space, Offices, the Bay Café and Somerset Hall in Portishead. The specification for which can be found at Appendix 4.
Lot 2 is a mixture of a fixed and a flexible requirement. The Bay Café, Offices and Somerset Hall will have fixed hourly requirements, whilst the Tropicana event space is a flexible requirement based on the events calendar. We will be able to provide a picture of the previous 12 months bookings to give bidders a steer on the potential volume of need.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Lot No: 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 14
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Expedite Complete Business Solutions Ltd
11314604
3 Quadeast Warne Road
Weston-super-Mare
BS23 3TR
UK
E-mail: wayne.potter@expedite.uk.com
NUTS: UKK12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 350 205.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 12
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Weston Support Services Ltd
10016920
7 Kiln Park, Searle Crescent
Weston-super-Mare
BS23 3XP
UK
E-mail: phil@wss.direct
NUTS: UKK12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 111 340.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
North Somerset Council
Walliscote Grove Road
Weston super Mare
BS23 1UJ
UK
VI.5) Date of dispatch of this notice
19/11/2019