Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cheltenham Borough Council
Municipal Offices, Promenade
Cheltenham
UK
E-mail: procurement@publicagroup.uk
NUTS: UKK13
Internet address(es)
Main address: https://in-tendhost.co.uk/publicagroup/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/publicagroup/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Domestic Gas Heating and Hot Water Systems — Safety Checks, Servicing, Reactive Repairs, Planned Maintenance, and New Installations
Reference number: CBC0280P
II.1.2) Main CPV code
50531200
II.1.3) Type of contract
Services
II.1.4) Short description
The contractor shall be expected to provide a 24 hour 7 days a week, year round gas servicing and safety check inc the issuing of LGSRs, preventative maintenance, responsive repair and installation service to domestic gas fired heating and hot water systems, all within the Borough of Cheltenham. The tendered rates shall cover the following:
— gas servicing/safety checks and issuing of LGSR annually at 6 plant rooms – price to be submitted per plant room/per service,
— planned preventative maintenance visits at 6 plant rooms – price to be submitted per plant room/per visit — frequency to be determined with CBH during mobilisation,
— responsive repair works to all plant rooms and associated areas – price to be bases on a percentage uplift on parts plus labour rates apart from works included in the maintenance and repairs section of the pricing document,
— the potential for further new systems and for the addition of a few more plant rooms.
II.1.5) Estimated total value
Value excluding VAT:
11 887 500.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK13
Main site or place of performance:
II.2.4) Description of the procurement
The contractor shall be expected to provide a 24 hour 7 days a week, year round gas servicing and safety check inc the issuing of LGSRs, preventative maintenance, responsive repair and installation service to domestic gas fired heating and hot water systems, all within the Borough of Cheltenham. The tendered rates shall cover the following:
— gas servicing/safety checks and issuing of LGSR annually at 6 plant rooms – price to be submitted per plant room/per service,
— planned preventative maintenance visits at 6 plant rooms – price to be submitted per plant room/per visit — frequency to be determined with CBH during mobilisation,
— responsive repair works to all plant rooms and associated areas – price to be bases on a percentage uplift on parts plus labour rates apart from works included in the maintenance and repairs section of the pricing document,
— the potential for further new systems and for the addition of a few more plant rooms.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
11 887 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2025
This contract is subject to renewal: Yes
Description of renewals:
It is envisaged that the contracts shall last for an initial period of 5 years, with an option to extend at the employer’s sole discretion for up to 3 additional years, giving a total potential term of 8 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/12/2019
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
20/12/2019
Local time: 17:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Cheltenham Borough Council
Municipal Offices, Promenade
Cheltenham
GL50 9SA
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
18/11/2019