Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Tower Hamlets
Mulberry Place, 5 Clove Crescent
London
E14 2BG
UK
Contact person: Mr Andrew Shorter
Telephone: +44 2073644752
E-mail: procurement@towerhamlets.gov.uk
NUTS: UKI42
Internet address(es)
Main address: http://www.towerhamlets.gov.uk
Address of the buyer profile: http://www.towerhamlets.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Home/About
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Home/About
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
P5403 Local Authority Property Furnishings Framework
Reference number: DN445490
II.1.2) Main CPV code
39000000
II.1.3) Type of contract
Services
II.1.4) Short description
Tower Hamlets is seeking expressions of interest from experienced and suitably qualified organisations to supply, fit and maintain furnishings and white goods in temporary accommodation offered to individuals and families by the Council’s Housing Options Service. The appointed organisations will furnish temporary accommodation with floor coverings, window coverings and a cooker, amongst other household items to be provided as and when required.
Items provided will need to be maintained for a minimum of 24 months, irrespective of whether or not the item is still under warranty.
A cleaning and maintenance service is required for items supplied in order to minimise the cost of replacing items which are still serviceable and have a minimum of 12 months life remaining.
The Council’s intention is to appoint up to three highest-scoring organisations onto this framework. Call-offs from this framework will be on a rotational basis.
II.1.5) Estimated total value
Value excluding VAT:
2 800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39000000
39100000
39140000
39141000
39143000
39710000
II.2.3) Place of performance
NUTS code:
UKI42
Main site or place of performance:
The main site of performance will be London Borough of Tower Hamlets however some services will take place outside of this area.
II.2.4) Description of the procurement
The contract will enable the Council to furnish residential properties with essential items offered to residents through the Housing Options Service. The successful organisations will supply, fit and maintain the property with everyday goods such as furniture, carpet and vinyl coverings and supply white goods inclusive of manufacturer’s warranty or warranty offered by the supplier. It is essential for the supplier to carry out annual PAT testing, provide general cleaning and maintenance for the white goods supplied. The successful suppliers will remove and replace carpet/vinyl floor covering as and when required. Key collection and drop-off service is required.
The framework is open to all local authorities in England and Wales, where ‘local authority’ has the meaning given in Section 270 of the Local Government Act 1972. Charges for the use of the framework will apply and details of these and the precise services required, can be found in the tender documentation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
2 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Organisations wishing to express their interest are requested to register on the London Tenders Portal (www.londontenders.org) where the opportunity documentation will be available for download.
Organisations must ensure that access to the system is available to their representatives dealing with the contract and that this contact is updated as and when required.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
In the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
Justification for any framework agreement duration exceeding 4 years: The contact will not exceed 48 month period.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/12/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/12/2019
Local time: 12:30
Place:
Legal Department, London Borough of Tower Hamlets, Town Hall, Mulberry Place, 5 Clove Crescent, E14 2BG.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
London Borough of Tower Hamlets
Mulberry Place, 5 Clove Crescent
London
E14 2BG
UK
Telephone: +44 2073644752
E-mail: procurement@towerhamlets.gov.uk
Internet address(es)
URL: http://www.towerhamlets.gov.uk
VI.4.2) Body responsible for mediation procedures
London Borough of Tower Hamlets
Mulberry Place, 5 Clove Crescent
London
E14 2BG
UK
Telephone: +44 2073644752
E-mail: procurement@towerhamlets.gov.uk
Internet address(es)
URL: http://www.towerhamlets.gov.uk
VI.5) Date of dispatch of this notice
19/11/2019