Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
London Borough of Lewisham
Civic Suite, London Borough of Lewisham
Catford
SE6 4RU
UK
Contact person: Mr Jamie Parris
Telephone: +44 7960923085
E-mail: Jamie.Parris@lewisham.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.lewisham.gov.uk
Address of the buyer profile: http://www.lewisham.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of an Integrated Housing System
Reference number: DN418385
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Lewisham Council are seeking to procure an integrated Housing IT System.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
750 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI44
Main site or place of performance:
Lewisham Council, Laurence House, 1 Catford Road, Catford SE6 4RU.
II.2.4) Description of the procurement
The Lewisham Council Housing Needs Service currently provides most of its core housing services via 2 main IT systems. These are Civica Abritas which is used to manage applications to the housing register and its choice based lettings service and CDPSoft which manages housing advice, homelessness applications and the supported housing pathway. In addition to these the temporary accommodation procurement team employs a system of excel spreadsheets to manage the services associated with private sector leasing and the procurement of all forms of temporary accommodation for homelessness, CYP and NRPF.
Lewisham Council are seeking to support the housing services team in delivering its vision of the single customer journey; reduce third party costs for systems, licensing and equipment and improve administrative efficiency and management oversight of services delivered. Particularly ensuring that systems are able to be used to their fullest potential and improving integration between systems.
The Council is seeking a fixed cost for a 5 (five) year contract with a possible 2 (two) year extension (subject to agreement between all parties).
II.2.5) Award criteria
Quality criterion: Functional requirements
/ Weighting: 20
Quality criterion: Non-functional requirements
/ Weighting: 20
Quality criterion: Social value
/ Weighting: 5
Quality criterion: Live demonstration
/ Weighting: 5
Cost criterion: Price
/ Weighting: 50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: DN418385
Title: Provision of an Integrated IT Housing System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/10/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Locata Housing Services Ltd
04419315
2nd Floor, Jubilee House, 7-9 The Oaks, Ruislip
Middlesex
HA4 7LF
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 355 700.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Lewisham Council
London
UK
VI.5) Date of dispatch of this notice
21/11/2019