Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
River Learning Trust
c/o Gosford Hill School, Oxford Road, Kidlington
Oxford
OX5 2NT
UK
Contact person: Lorraine Ashover
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKJ14
Internet address(es)
Main address: https://riverlearningtrust.org/
Address of the buyer profile: https://in-tendhost.co.uk/minervapcs/aspx/Home
I.4) Type of the contracting authority
Other: Education Institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
River Learning Trust — Payroll, HR Admin and Associated Services
Reference number: MPN-10113
II.1.2) Main CPV code
79211110
II.1.3) Type of contract
Services
II.1.4) Short description
River Learning Trust is a predominantly Oxfordshire based Multi Academy Trust with one school based in Wiltshire. The Trust presently comprises 20 schools as well as the Oxfordshire Teaching Schools Alliance – School Centred Initial Teacher Training provider. River Learning Trust is conducting a tender process to award a contract for the provision of ‘Payroll, HR Admin and Associated Services’. The contract is to commence in April 2020.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
325 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79211110
79211110
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
C/o Gosford Hill School, Oxford Road, Kidlington, Oxon, OX5 2NT.
II.2.4) Description of the procurement
The Memorandum of Information (‘MoI’) and Statement of Requirements (‘SoR’) accompanying this contract notice serves to provide high level information regarding the procurement of providers for the provision of services included within the scope of the payroll, HR admin and associated services contract. The contractor will be responsible for the provision of skilled payroll and HR administration personnel to provide an efficient, timely and proactive payroll, HR admin and associated services provision. In addition, they will be required to provide day to day support to the Trust’s on-site payroll manager as well as liaison with schools at an individual local level. Service provision should include, but is not necessarily limited to:
— RTI compliant payroll software,
— processing of all payroll information,
— accurate and easy to interrogate reporting for monthly payroll checking before the pay run is finalised,
— BACS payments to all staff,
— provision of electronic payslips,
— payment of monthly pension contributions to the teachers’ pension scheme, local government pension scheme and maintenance of all appropriate records,
— processing of all expenses, overtime, travel and other allowances,
— preparation and submission of pension and other returns to statutory bodies including, but not necessarily limited to, HMRC, TPS and LGPS,
— compliance with PAYE and any other relevant statutory and administrative regulations,
— full ‘end of year’ service as required by HMRC including annual returns, P60’s and P11d’s,
— production of management reporting,
— integration with financial software,
— compliance,
— migration plan,
— user support and training,
— reporting and quality assurance.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 75
Price
/ Weighting:
25
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 104-252840
Section V: Award of contract
Contract No: River Learning Trust
Title: Payroll, HR Admin and Associated Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/11/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Access UK Ltd
The Old School, School Lane, Strafford St Mary
Colchester
CO7 6LZ
UK
NUTS: UKH3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 612 245.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
See Section VI.4.3
See Section VI.4.3
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
River Learning Trust incorporated a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)
VI.5) Date of dispatch of this notice
22/11/2019