Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Forestry
Silvan House, 231 Corstorphine Road
Edinburgh
EH12 7AT
UK
Contact person: Lynda Collin
Telephone: +44 1312440434
E-mail: lynda.collin@gov.scot
NUTS: UKM
Internet address(es)
Main address: https://forestry.gov.scot/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30372
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00233
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00233
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tree Health Pest and Disease Surveys Scotland Framework
Reference number: SF_0032
II.1.2) Main CPV code
77000000
II.1.3) Type of contract
Services
II.1.4) Short description
Scottish Forestry intend to award a multi supplier, multi Lot framework agreement for tree health pest and disease surveys Scotland.
The requirement is divided into 4 lots:
Lot 1: Tree health survey only (Scotland);
Lot 2: Tree health surveys with ground felling sample trees (North Scotland);
Lot 3: Tree health surveys with ground felling sample trees (West Scotland);
Lot 4: Tree health surveys with ground felling sample trees (South Scotland).
The framework agreement is for provision of tree health survey services in defined areas across Scotland. In each geographical area, provision of 2 survey types is sought.
Standard survey where observations or sampling of standing trees meet the survey requirements and survey with sample tree felling, where it may be necessary to fell a number of trees at a site in order to observe symptoms at close range or to collect necessary samples for diagnosis.
Scottish Forestry are looking to appoint 3 contractors per lot.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Tree Health Survey only (Scotland)
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland.
II.2.4) Description of the procurement
Lot 1: Tree health survey only (Scotland).
A standard survey is required where observations or sampling of standing trees meet the survey requirements. A standard survey could be carried out by a single surveyor working alone utilising a lone working system for safe working conditions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2020
End:
31/05/2023
This contract is subject to renewal: Yes
Description of renewals:
Optional 12-month extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Tree Health Surveys with Ground Felling Sample Trees (North Scotland)
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland.
II.2.4) Description of the procurement
Lot 2: Tree health surveys with ground felling sample trees (North Scotland)
Survey with sample tree felling is required in the North of Scotland where it may be necessary to fell a number of trees at a site in order to observe symptoms at close range or to collect necessary samples for diagnosis. This element of the contract should cover forest situations where samples trees can be safely felled from the ground and does not cover complex situations where aerial section felling or the use of a mobile work platform is necessary.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2020
End:
31/05/2023
This contract is subject to renewal: Yes
Description of renewals:
Optional 12-month extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: Tree Health Surveys with Ground Felling Sample Trees (West Scotland)
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland.
II.2.4) Description of the procurement
Lot 3: Tree health surveys with ground felling sample trees (West Scotland)
Survey with sample tree felling is required in the West of Scotland where it may be necessary to fell a number of trees at a site in order to observe symptoms at close range or to collect necessary samples for diagnosis. This element of the contract should cover forest situations where samples trees can be safely felled from the ground and does not cover complex situations where aerial section felling or the use of a mobile work platform is necessary.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2020
End:
31/05/2023
This contract is subject to renewal: Yes
Description of renewals:
Optional 12-month extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4: Tree Health Surveys with Ground Felling Sample Trees (South Scotland)
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland.
II.2.4) Description of the procurement
Tree health surveys with ground felling sample trees (South Scotland).
Survey with sample tree felling is required in the South of Scotland where it may be necessary to fell a number of trees at a site in order to observe symptoms at close range or to collect necessary samples for diagnosis. This element of the contract should cover forest situations where samples trees can be safely felled from the ground and does not cover complex situations where aerial section felling or the use of a mobile work platform is necessary.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2020
End:
31/05/2023
This contract is subject to renewal: Yes
Description of renewals:
Optional 12-month extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
This section refers to Section B of Part 4 of the ESPD and covers the following:
Financial: Q4B.1.1 or Q4B.3
Insurance: Q4B.5.1b and Q4B.5.2
Minimum level(s) of standards required:
Financial: It is a requirement of the framework that tenderers provide their general yearly turnover for the last 2 years
Insurance: It is a requirement of the framework that tenderers hold or can commit to obtain prior to the commencement of the framework the types and minimum level of insurance indicated below:
Q4B.5.1b employers compulsory liability insurance: 5 000 000 GBP for each claim;
Q4B.5.2 public indemnity insurance: 5 000 000 GBP for each claim.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 12
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/01/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
15/01/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Within 4 years.
VI.3) Additional information
The ITT award criteria contains 4 pass/fail questions.
The ITT award criteria is fully detailed within the ITT award criteria response form. All scored questions will be evaluated in accordance with the following scoring methodology:
0 = Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
1= Poor — response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 = Acceptable — response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 = Good — response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirement will be fulfilled.
4 = Excellent — response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
If you are an SME interested in working with the public sector, the supplier development programme can help. Attached is a link to the supplier development programme:
https://www.sdpscotland.co.uk/
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=604404.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:604404)
VI.4) Procedures for review
VI.4.1) Review body
Scottish Forestry
Silvan House, 231 Corstorphine Road
Edinburgh
EH12 7AT
UK
Telephone: +44 1312440434
Internet address(es)
URL: https://forestry.gov.scot/
VI.5) Date of dispatch of this notice
27/11/2019