Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The British Library
96 Euston Road
London
NW1 2DB
UK
Contact person: Supply Chain Management
Telephone: +44 1937546723
E-mail: scm@bl.uk
NUTS: UKI
Internet address(es)
Main address: www.bl.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/respond/37WM29AY96
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HR Payroll and Recruitment SaaS
Reference number: 001609
II.1.2) Main CPV code
79631000
II.1.3) Type of contract
Services
II.1.4) Short description
The British Library is seeking to procure a cloud based HR Payroll, and recruitment software solution that will provide scalable functionality for HR and Payroll as well as meeting a range of technical and non-functional requirements (as defined in the draft specification of requirements included as 001609 Draft tender specification).The services will be tendered in lots, each lot must include implementation services. The British Library reserve the right to award any combination of lots to meet their requirements.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1: Recruitment and Onboarding SaaS Solution, including Implementation,
Lot 2: Core Payroll and HR SaaS Solution, including Implementation,
Lot 3: Core Payroll and HR, Recruitment and Onboarding SaaS Solution, including Implementation.
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Recruitment and Onboarding SaaS Solution, including Implementation
II.2.2) Additional CPV code(s)
79600000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
Recruitment and on-boarding module, including an interface to integrate new employee data from recruitment into the HR and Payroll platform and internal candidate data from HR into recruitment. The Library considers the recruitment solution to cover all aspects of candidate interactions and engagement from initial application up to and including them becoming a formal employee i.e. the first day of contracted employment.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
09/08/2021
End:
30/09/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/37WM29AY96
Lot No: 2
II.2.1) Title
Lot 2: Core Payroll and HR SaaS Solution, Including Implementation
II.2.2) Additional CPV code(s)
79631000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
Core Payroll and HR, comprising of Payroll, expenses, time and attendance, absence management, employee relations, talent management, performance management, training administration, compensation and benefits and associated employee data, management and reporting. This must also include an interface to integrate new employee data from recruitment into the HR and Payroll platform and internal candidate data from HR into recruitment.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
09/08/2021
End:
30/09/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: Core Payroll and HR, Recruitment and On-boarding SaaS Solution, Including Implementation
II.2.2) Additional CPV code(s)
79631000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
Full solution, incorporating all modules under lots 1 and 2 above with recruitment either being fully integrated or using interfaces to transfer data as required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
09/08/2021
End:
30/09/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/11/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
16/12/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
07/07/2021
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-and-payroll-services./37WM29AY96
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/37WM29AY96
Go reference: GO-20201026-PRO-17278353
VI.4) Procedures for review
VI.4.1) Review body
British Library
Wetherby
LS23 7BQ
UK
Telephone: +44 1937546387
VI.4.2) Body responsible for mediation procedures
British Library
Wetherby
LS23 7BQ
UK
Telephone: +44 1937546387
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
This authority incorporate a minimum 10-day calendar standstill period at the point of information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided in a maximum of 3 working days before expiry of the standstill period.
Such additional information should be requested from the address in section I.1). If an appeal regarding the award of a contract has not been resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.4) Service from which information about the review procedure may be obtained
British Library
Wetherby
LS23 7BQ
UK
Telephone: +44 1937546387
VI.5) Date of dispatch of this notice
26/10/2020