Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Westcountry Schools Trust
Ivybridge Community College, Harford Road, Ivybridge
Devon
PL21 0JA
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK4
Internet address(es)
Main address: https://www.ivybridge.devon.sch.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/respond/GAEVX25P2Z
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Ivybridge Community College, Yealmpton Primary School and Plymstock School — Cleaning Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the following 3 schools within the Westcountry Schools Trust:
• Ivybridge Community College: https://www.ivybridge.devon.sch.uk/
• Yealmpton Primary School: https://www.yealmpton-primary.devon.sch.uk/
• Plymstock School: https://plymstockschool.org.uk/
This tender process is split into two lots, with:
Lot 1 encompassing Ivybridge Community College and Yealmpton Primary School;
Lot 2 being Plymstock School.
Each lot will be determined by its own evaluation matrix and therefore may be awarded separately. Suppliers will have the option to submit bids for one or both lots.
To respond to this opportunity, please use the following links:
Lot 1: https://litmustms.co.uk/respond/GAEVX25P2Z
Lot 2: https://litmustms.co.uk/respond/PY79KS7967
II.1.5) Estimated total value
Value excluding VAT:
1 742 500.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Ivybridge Community College and Yealmpton Primary School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKK4
Main site or place of performance:
Devon.
II.2.4) Description of the procurement
The successful supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the following schools within the Westcountry Schools Trust:
Lot 1: Ivybridge Community College; Yealmpton Primary School.
The Trust is seeking a suitably experienced contractor who has current experience of working within the school or HE/FE college market place, ideally with a strong operational base within the South West of England, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The service at Ivybridge Community School and Yealmpton Primary School is currently outsourced and the service at Plymstock School is currently operated inhouse.
TUPE is expected to apply and it is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. Further details can be found within the separate cleaning tender specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 075 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/05/2021
End:
30/04/2026
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to lot 1, please use the below link:
https://litmustms.co.uk/respond/GAEVX25P2Z
Lot No: 2
II.2.1) Title
Lot 2: Plymstock School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKK4
Main site or place of performance:
Devon.
II.2.4) Description of the procurement
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the following three school within the Westcountry Schools Trust:
Lot 2: Plymstock School.
The Trust is seeking a suitably experienced contractor who has current experience of working within the school or HE/FE college market place, ideally with a strong operational base within the South West of England, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The service at Ivybridge Community School and Yealmpton Primary School is currently outsourced and the service at Plymstock School is currently operated inhouse.
TUPE is expected to apply and it is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. Further details can be found within the separate cleaning tender specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
667 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/05/2021
End:
30/04/2026
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To apply for lot 2, please use the below link:
https://litmustms.co.uk/respond/PY79KS7967
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/11/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/12/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Devon:-School-cleaning-services./GAEVX25P2Z
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/GAEVX25P2Z
Go reference: GO-20201026-PRO-17279261
VI.4) Procedures for review
VI.4.1) Review body
Westcountry Schools Trust
Ivybridge
Devon
PL21 0JA
UK
VI.5) Date of dispatch of this notice
26/10/2020