Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Environment Agency
Horizon House
Bristol
BS1 5AH
UK
Telephone: +44 2072385921
E-mail: felicity.jowett@environment-agency.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/environment-agency
Address of the buyer profile: https://defra.bravosolution.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://defra.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://defra.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Environment Agency National Tide Gauge Maintenance Contract
Reference number: project_31247
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Environment Agency owns and maintains 42 ‘Class A’ strategic tide gauges, distributed around the UK coastline on behalf of the UK Coastal Flood Forecasting partnership. These are commonly referred to as the UKCFF tide gauges or UK National Tide Gauge Network (NTGN). The network currently consists of 21 sites in England, 10 in Scotland, 7 in Wales, 2 in Northern Ireland, 1 in Jersey and 1 in the Isle of Man. The Environment Agency is responsible for and manages all gauges in the network.
Use of the data is not restricted to the operating authority boundary in which a gauge is located, for example both the Environment Agency (England) and Natural Resources Wales (Wales) use the Liverpool tide gauge data in delivering their forecasting services.
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The key requirements of this contract in relation to the UKCFF National Tide Gauge Network are:
• maintenance of 42 tide gauges to ensure the measuring performance of the gauge is compliant with the standards set in section 3;
• resolution of faults with the tide gauge measuring equipment and telemetry outstation to the standards set out in section 3;
• geodetic levelling at sites to ensure datum control to the standards set out in section 3;
• engagement and communication with EA contract manager and EA Environmental Monitoring Service (EMS), and wider teams as necessary;
• liaison with British Oceanographic Data Centre who are responsible for the QC and archiving of the NTGN data;
• liaison with land owners where our tide gauges are located to ensure continued access is retained for maintenance and repair works;
• adhering to the relevant H&S and CDM regulations 2015 in the maintenance of the tide gauges.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Tbc
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/12/2020
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/12/2020
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Tbc
VI.3) Additional information
Thank you for your interest in tendering for this requirement, You will need to access the documents through Bravo Solutions portal.
1) The web address is https://defra.bravosolution.co.uk and click the link to register
— accept the terms and conditions and click ‘Continue’;
— enter your correct business and user details;
— note the username you chose and click ‘Save’ when complete;
— you will shortly receive an email with your unique password (please keep this secure).
2) Express an Interest in the tender
— login to the portal with the username/password;
— click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— click on the relevant PQQ/ITT to access the content;
— click the ‘Express Interest’ button at the top of the page;
— this will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only);
— you can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3) Responding to the tender
— click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);
— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT;
— there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. Please give yourself enough time to complete this before the deadline. If you require any further assistance please consult the online help, or contact the e-Tendering help desk.
Please direct all questions and queries through the message function of the portal, including any clarification questions. This is to ensure no questions are missed and that all answers can be shared with all interested suppliers at the same time.
VI.4) Procedures for review
VI.4.1) Review body
Courts of England and Wales
London
UK
VI.5) Date of dispatch of this notice
26/10/2020