II.2.3) Place of performance
NUTS code:
UKK13
Main site or place of performance:
Gloucestershire.
II.2.4) Description of the procurement
The successful supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the Gloucestershire Learning Alliance. There are currently eight schools included within this tender, including one new build which is currently under construction but will be opening in September 2021:
• Badsey First School — https://www.badseyfirstschool.org.uk/
• Bishops Cleeve Primary Academy — https://www.bishopscleeve.gloucs.sch.uk/
• Great Oldbury School, new build school — https://www.greatoldbury.org.uk/#
• Longford Park Primary Academy — https://www.longfordpark.org.uk/
• Rowanfield Infant School — https://www.rowanfieldinfant.co.uk/
• Rowanfield Junior School — https://www.rowanfield-junior.gloucs.sch.uk/
• Springbank Primary Academy — https://www.springbankpri-ac.gloucs.sch.uk/
• Tredington Community Primary Academy — http://www.tredington.gloucs.sch.uk/website
The Trust is seeking a suitably experienced contractor who has current experience of working within the Primary School and Multi Academy Trust market place, ideally with a strong operational base within the Gloucestershire area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The services across the Trust is currently a mix of inhouse and outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
The contractor may be asked to undertake works not included in the specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
The contract will commence on 1 August 2021 for an initial contract period of 3 years, with the option to extend the contract for a further 3 years. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the option to further extend.
The current value of the contract is GBP 170 000.00 per annum. This contract will be fixed price in nature. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided.
The Gloucestershire Learning Alliance is expected to grow in the number of schools becoming part of the trust during this contract period, and the provision of cleaning services within these schools when they have joined the Gloucestershire Learning Alliance will fall under the scope of this contract. The successful contractor will be expected to provide this service within these additional schools using the same costing model, ratios, etc. that they applied to their successful tender submission for Gloucestershire Learning Alliance at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Gloucestershire Learning Alliance MAT.
Please note: further school’s may be added to the contract during the tender process and during the life of the contract as detailed above.
See SQ Document for further information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 020 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2021
End:
31/07/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of five suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: http://litmustms.co.uk/respond/89723T89RW